Finance and Grants Manager Nonprofit Accounting

Paving the Way Multi-Service Institute (PTWMSI) seeks a hands-on Finance and Grants Manager to strengthen our accounting operations, manage grant finances, and help our leaders make informed decisions about resources and growth. Behavioral health or healthcare finance; Medicaid and insurance receivables; DC government or federal grants; Uniform Guidance when applicable; and familiarity with Ramp, Rippling, or Qualifacts InSync.

Benefits:

• 401(k)
• Bonus based on performance
• Competitive salary
• Flexible schedule
• Free uniforms
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Paid holidays

About the Opportunity
Paving the Way Multi-Service Institute (PTWMSI) seeks a hands-on Finance and Grants Manager to strengthen our accounting operations, manage grant finances, and help our leaders make informed decisions about resources and growth.
You will connect financial information across our systems, maintain reliable budgets and reports, and coordinate grant applications, reimbursement requests, and financial submissions. You will have the opportunity to improve processes, reduce manual work, and resolve routine financial issues independently within established approval limits.
This role is well suited to an experienced nonprofit accountant or finance professional who enjoys both completing detailed work and improving how that work gets done.


About PTWMSI
PTWMSI is a nonprofit behavioral health organization serving children, adolescents, adults, and families. Our services include outpatient care, school-based mental health services, community support, and pediatric mental health integration. Your work will help us use resources responsibly and sustain access to quality care.

Health & Wellness Benefits
Medical, Dental, and Vision Insurance with Employer Contributions
Employee Assistance Program (EAP) for Counseling, Financial, and Legal Support
Employer-Paid Life Insurance
Flexible Spending Accounts (Medical and Dependent Care FSA)
Health Savings Account (HSA) Options


Financial Benefits
Competitive Salary
401(k) Retirement Plan with Employer Match
Eligibility for HRSA Student Loan Repayment Programs (Position Dependent) Time Away From Work
Strong focus on Work-Life balance
Generous Paid Time Off

Recognition & Workplace Culture
Motivosity Recognition & Rewards Program
Lifestyle Spending Account (LSA)
Mission-Driven, Supportive Team Environment

What You Will Do
Manage accounting and financial operations

• Coordinate monthly close activities with internal staff and external accountants.
• Complete and review bank, credit card, payroll, grant receivable, and other account reconciliations.
• Maintain accurate transaction coding, journal entries, supporting records, and program allocations.
• Coordinate accounts payable, grant invoicing, receivables follow-up, and vendor documentation.
• Partner with HR on payroll reconciliation and supported salary and benefit allocations.

Strengthen financial systems and reporting

• Create and improve workflows involving QuickBooks Online, Ramp, Rippling, and financial information from our EHR and billing reports.
• Work with vendors and systems staff to establish supported integrations, reliable imports, and documented reconciliation procedures.
• Improve the chart of accounts, approval routing, and program and grant tracking.
• Reduce duplicate entry and train colleagues on approved financial procedures.

Lead budgeting and financial analysis

• Develop agency, program, staffing, and grant budgets with department leaders.
• Prepare monthly budget-to-actual reports, explain variances, and recommend action.
• Maintain a rolling cash forecast covering payroll, vendor obligations, grant reimbursements, and insurance collections.
• Analyze program costs, revenue, overhead, and expansion proposals.

Coordinate grant applications and financial administration

• Prepare application budgets, financial narratives, staffing assumptions, and financial attachments.
• Coordinate submission deadlines and submit authorized application packages through funder portals after organizational review.
• Track awards, restrictions, spending, receivables, reporting deadlines, and closeout requirements.
• Prepare reimbursement requests, financial reports, budget revisions, and supporting documentation.
• Review expenses against award terms and identify unsupported costs, duplicate funding, and spending concerns.
• Collaborate with program leaders on proposals and funding opportunities, with primary responsibility for financial accuracy and feasibility.

Maintain controls and accountability

• Maintain organized financial records and support audit, financial statement, and tax preparation requests.
• Protect confidential information and preserve appropriate financial approvals and independent review.
• Explain findings clearly to colleagues and follow through on corrective actions.

Required Experience

• Bachelor’s degree in accounting, finance, or a related field, or an equivalent combination of relevant education and substantial accounting experience.
• At least 3 years of progressive accounting or finance experience, including three years supporting nonprofit or grant-funded operations.
• Experience with monthly close, reconciliations, budgets, cash forecasting, restricted funding, grant financial reporting, and cost allocations.
• Working knowledge of nonprofit accounting principles and applicable grant requirements.
• Hands-on proficiency with QuickBooks Online or a comparable cloud accounting platform.
• Ability to investigate discrepancies, manage competing deadlines, improve workflows, and communicate financial information clearly.

Preferred Experience
Behavioral health or healthcare finance; Medicaid and insurance receivables; DC government or federal grants; Uniform Guidance when applicable; and familiarity with Ramp, Rippling, or Qualifacts InSync.
CPA, CMA, or relevant graduate education is helpful but not required.

Flexible work from home options available.