PURPOSE:
Facilities Director: Serving as the Maintenance Supervisor while also overseeing the Janitorial Supervisor, each who are responsible for overseeing their departments, ensuring compliance with safety and health regulations, and management of the optimization of facilities and utilities.
As the Maintenance Supervisor, the Facilities Director works with and supervises the activities of the Maintenance Team. This position assigns duties; evaluates and inspects work performance; and plans and coordinates schedules to complete maintenance tasks and at times will work with and coordinate the Maintenance Team to work with the Special Projects Director.
Regarding larger campus maintenance projects and all special projects, both the Facilities Director and Special Projects Director will work together with the Chief Pastoral Officer (CPO) to determine when and how the two departments overlap.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
- Establish and maintain consistent communication with the CPO via the appropriate and/or requested methods (text, email, phone, on site meetings, etc.), providing comprehensive status reports for the executive team through the CPO regarding maintenance and janitorial projects and needs of the campus being completed by the Maintenance and Janitorial Teams.
- Learn the preferred aesthetic direction(s) of the executive team and have that lead and influence all aspects of design/appearance and function of a maintenance project.
- When necessary to complete a maintenance project, establish and maintain consistent communication and relationships with impacted department leads within and ministries of the church by providing clear communication about project schedule, coordination, and impacts to facility, staff, volunteers, and congregants during the project.
- When necessary, partner with impacted department/ministry leads regarding vision and needs for maintenance projects and translate all into a practical plan.
- Manage maintenance projects ensuring completion, budget planning and reconciliation, cost controls, safety (ensure safety and health codes are followed, providing training and information where needed), etc.
- Manage the Request for Proposal (RFP) and quotes process for projects and lead negotiations with contractors and providers. When needed, do so with the inputs of the CPO and Finance Director.
- Ensure that proper schedule planning is established and enforced for projects and adjust schedules when necessary.
- Partner with the Safety Team Department on controlled access and security related issues for all who need access to location(s) of projects.
- When necessary to complete a project, utilize the church’s computerized maintenance management software (CMMS).
- When appropriate, serve as the initial contact for volunteers desiring and able/qualified to work on/contribute to projects.
- Direct the Maintenance and Janitorial Supervisors/Departments, providing guidance on strategic staffing, ensuring completion of responsibilities, budget planning and reconciliation, training, safety, etc.
- Responsible for the product of major contract work on the electrical, plumbing, mechanical and other related systems when the size of the project is deemed outside the scope of the Maintenance Supervisor.
- Maintains records, prepares reports, and composes correspondence relative to facilities and project needs.
- Provide budgets and cost control for the Maintenance and Janitorial Teams.
- Ensure facilities departments are effectively staffing for special events such as set up, tear down, and stand by needs.
- Oversee the cleanliness, organization, and proper usage of CCNM’s storage units.
- Partner with the Safety Department on controlled access and security related issues.
- Manage the campus access and intrusion programs to include levels of access, software programming, physical key control, and periodic quality checks on these areas.
- Manage the computerized maintenance management software (CMMS) ensuring its proper use, control, quality, and relevancy.
- Serve as the initial contact for volunteers desiring to serve in the facilities departments and oversee the effectiveness of the arrangement.
- Care for, shepherd, and lead the Maintenance Team.
- Work alongside the Maintenance Team and cover or assign coverage for shifts in the event of absences or time off requests.
- Coordinate the work and activities of the Maintenance Team.
- Supervise the training and performance of Maintenance Team.
- Implement personnel decisions including interviews of new hire candidates; selection of new hires; issue disciplinary actions; and terminate employees as needed to ensure proper staffing.
- Monitor timecards and other routine records for the Maintenance Team and approve in Paylocity (Paylocity is our church payroll and HR program).
- Assist with the scheduling and planning of events and ministries on and off campus that involve and/or depend on the Maintenance Team.
- Coordinates or inspects all repairs of electrical, plumbing, mechanical and other related systems (HVAC systems and roofs are two major areas requiring resources and attention throughout the year) in all department and campus locations.
- Coordinates, inspects, operates, and maintains the heating, cooling and ventilation systems (including boiler system) in all department and campus locations.
- Coordinate general repairs such as painting, patching walls, security hardware, hanging shelves and landscaping.
- Negotiate pricing and schedules with vendors and suppliers.
- Inspect, monitor, and maintain equipment.
- Order, monitor, and maintain stock of maintenance supplies.
- Ensure safety and health codes are followed, providing training and information where needed.
- Monitor and communicate via email, radio, phone, and texts to meet maintenance needs as they arise on campus.
- Come alongside other departments to assist with events and ministries as needed.
- Perform other duties as requested by Calvary Church New Mexico.
ESSENTIAL TASKS:
- Complete daily tasks while working with or independently of the Maintenance Team.
- Create and plan according to the day’s needs and events developing work lists for the Maintenance Team.
- Provide guidance and direction to the Maintenance Team, including setting performance standards and monitoring performance as well as proper training for equipment use and chemical dilutions and uses.
- Daily computer work includes managing work order tickets, checking and responding to email; monitoring and giving feedback on events and ministries via Service-U; creating and adjusting daily work schedules according to campus needs and schedules; fielding phone calls; and monitoring and adjusting timesheets of Maintenance Team.
- Interact, negotiate, and communicate with various vendors and contractors as needed
- Create and submit requisitions and purchase orders.
SKILLS & KNOWLEDGE REQUIRED:
- High School Diploma or equivalent
- Two to five years of previous experience
- Basic understanding of the operation and maintenance of equipment; dilution and applications of cleaning chemicals; and use of safety data sheets
- Basic skills in Excel, Word, Outlook, and event software (eSPACE)
- Excellent skills operating in a work order system
- Experience working in proactive work environment
- Able to work effectively with the team and/or independently
- Ability to complete assigned responsibilities and duties under direction from supervisor as well as to be self-motivated and take individual initiative
- Strong organizational skills
- Excellent verbal and written communication skills with exceptional interpersonal communication skills.
- Excellent leadership skills with ability to foster a strong, team working environment
- Effective time management skills
- Able to teach others and implement discipline
- Dedicated servant, flexible, hardworking, honest
- Must be physically fit and able to stand and walk for long hours at a time
- Must be able to bend and lift 25 pounds
COMMENTS:
The above statements are intended to describe the general nature of this job and the level of work performed by employees in this position.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties required by their supervisor.
This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.