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Facilities Contract Manager

J. Paul Getty Trust, The

Los Angeles, California

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JOB DETAILS
LOCATION
Los Angeles, California
POSTED
30+ days ago
One Getty Values: Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status. Job Summary:

The Contracts Manager - Facilities Construction at Getty will oversee the review, drafting, and execution of construction-related contracts for Getty’s Facilities department. Reporting to the Head of Capital Projects, this role ensures compliance with institutional policies, California Public Contract Codes, and applicable regulations while assisting capital construction projects. The ideal candidate will bring a strong construction contracts background, experience in construction accounting, and familiarity with various contract delivery methods. A legal or real estate background is preferred to enhance contract negotiation and risk management.

Major Job Responsibilities:
  • Contract Development and Execution: Drafts, reviews, and executes construction contracts and agreements for various delivery methods (e.g., Design-Bid-Build, Design-Build Projects, Construction Manager at Risk with Guaranteed Maximum Price, Collaborative Design-Build Projects,
  • Maintenance Contracting), ensuring alignment with project goals and Getty policies
  • Compliance and Policy Guidance: Ensures contracts include language ensuring compliance with California Public Contract Codes, labor codes, and institutional guidelines, providing guidance to project teams on legal and regulatory requirements
  • Contract Administration: Manages contract lifecycle from pre-award to close-out, including bid preparation, negotiation, change orders, and dispute resolution, while maintaining accurate documentation
  • Financial Oversight: Performs cost/price analysis, reviews contractor proposals, and leverages construction accounting expertise to mitigate financial risks and control project costs
  • Stakeholder Collaboration: Works closely with project managers, legal counsel, contractors, and Facilities team members to resolve issues, negotiate terms, and ensure project success
  • Risk Management: Identifies and mitigates contractual risks, in partnership with Getty’s Office of Insurance and Risk Management, oversees insurance and bonding requirements, and manages claims to protect Getty’s interests
  • Process Improvement: Develops and documents procedures to streamline contract administration and enhance efficiency within the Facilities team, while aligning with Getty’s overall policies regarding contracts, procurement, financial management, etc.
Qualifications:
  • Bachelor’s degree in construction management, Engineering, Business Administration, or a related field
  • Minimum 5 years of experience in construction management or contract administration, with at least 2 years focused on construction contracts. Experience in job costing and percentage of completion knowledge is required
Knowledge, Skills and Abilities:
  • Strong knowledge of construction disciplines, terminology, and contract delivery methods, including Design-Bid-Build, Design-Build Projects, Construction Manager at Risk with Guaranteed Maximum Price, Collaborative Design-Build Projects, Maintenance Contracting
  • Proficiency in cost/price analysis and financial oversight of construction projects
  • Knowledge of related regulatory contract and codes necessary for compliance in construction
  • Excellent written and verbal communication skills for drafting contracts, negotiating terms and providing regular reports/updates as requested
  • Advanced proficiency in Microsoft Office (Excel, Word, SharePoint) and Adobe Acrobat
  • Proven ability to collaborate with diverse stakeholders and maintain relationships with a wide variety of audiences
  • Certifications: Certified Professional Contracts Manager (CPCM) preferred
  • Knowledge of real estate transactions or property management a plus
  • Experience in a museum, cultural institution, or large public entity a plus
  • Familiarity with electronic procurement tools and contract management software a plus
  • knowledge of sustainability and supplier diversity initiatives in construction a plus
  • Juris Doctor (JD) or coursework in real estate law a plus
Benefits and Perks:

Here are just some examples that Getty offers/provides for full-time employees:

 

  • Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
  • 403(b) Employee Investment retirement plan – with up to 5% Getty Match
  • Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
  • Educational Assistance and professional development
  • Paid Vacation, Sick and Personal Days
  • 12 Paid Holidays
  • Many positions have bi-weekly Off-Fridays
  • On-Site Fitness Center at Getty Center
  • Community service opportunities

 

To learn more about our comprehensive benefits and long list of perks, go to Getty HR.  

About the Company

J

J. Paul Getty Trust, The

The J. Paul Getty Trustis a cultural and philanthropic institution dedicated to the presentation, conservation, and interpretation of the world’s artistic legacy.

Through the collective and individual work of its constituent programs—the Getty Conservation Institute, the Getty Foundation, the J. Paul Getty Museum, and the Getty Research Institute—the Getty pursues its mission in Los Angeles and throughout the world, serving both the general interested public and a wide range of professional communities in order to promote a vital civil society through an understanding of the visual arts.

The Getty and its four programs are dedicated to the proposition that works of art are windows onto the world's diverse and intertwined histories, mirrors of humanity's innate imagination and creativity, and inspiration to envision the future.

To this end, the Getty works to:

• Enhance understanding of art through innovative, digitally driven research, shared for the benefit of the widest possible audience,
• Strengthen and broaden our collections to provoke the curiosity of scholars and visitors alike,
• Chart a new course for how art, humanities, and cultural and public policy can together foster a more inclusive, vibrant civil society,
• Serve as a convener and catalyst in the cultural life of Los Angeles, and
• Offer transformative experiences for visitors to our collections, gardens, and facilities at the Getty Center, the Getty Villa, and the Getty's presences online, free of charge now and forever.

COMPANY SIZE
1,500 to 1,999 employees
INDUSTRY
Arts, Entertainment and Recreation
WEBSITE
http://www.getty.edu/about/

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