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Executive Secretaries and Administrative Assistants

Cogent Infotech Corporation

Albany, NY

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JOB DETAILS
SKILLS
Administrative Skills, Artificial Intelligence (AI), Calendar Management, Capability Maturity Model Integration (CMMI), Cloud Computing, Communication Skills, Consulting, Data Analysis, Database Administration, Database Programming, Documentation Format, Executive Assistant Skills , Finance, Fortune 500 Customers, Government, High School Diploma, ISO (International Organization for Standardization), Information Technology & Information Systems, Internet Security, Leading Edge Technology, Legal, Materials Tracking, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Spreadsheets, Systems Administration/Management, Team Player, Technical Consulting, Telephone Skills, Writing Skills
LOCATION
Albany, NY
POSTED
30+ days ago
About US-
At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 21 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors.

Titles: Executive Secretaries and Administrative Assistants
Duration:  Contract
Location: Albany, NY (12237)
Shift Timings: Monday –Friday (usual business hours)
Pay: USD 21/hr – USD 24/hr

Position summary:
Provide administrative and executive support by managing tracking systems and databases, coordinating correspondence and meetings, maintaining calendars, handling phone and email communications, and assisting with document preparation and office operations.
 

Key Responsibilities:
  • Developing and maintaining databases / tracking systems, e.g., tracking the materials received from outside agencies or tracking bureau leave requests.
  • Answering the main center phones, taking messages when appropriate and directing incoming calls to the appropriate bureaus.
  • Oversee the Executive Deputy Commissioner Clearance (EDCC) process.
  • Use the OPCHSM tracking system for those letters that do not go through EDCC process
  • Assign Executive Correspondence (ECUs) in the OPCHSM section of InterTrac.
  • Assign Certificate of Needs (CONs).
  • Update architect’s spreadsheets in the CONS section in Teams using CONSTAT for the
  • Bureau of Architecture and Engineering Review.
  • Update and compile DASNY letters for the Director of the Division of Finance.
  • Formatting documents in Microsoft Word, PowerPoint, and Excel as needed.
  • Point of contact for setting up web-based meetings, in person meetings, interviews for the
  • Executive Office and the Division of Finance as well as conference calls for staff.
  • Other administrative functions including the monitoring shared email accounts and drafting professional responses, answering phones, referring calls, and answering inquiries, maintaining executive calendars
 
Minimum Qualification:
  • High School Diploma (or equivalent); one (1) year minimum
  • Working in an office setting; excellent working knowledge of Microsoft Office applications (specifically Word, Excel, PowerPoint, and Outlook;)
  • The ability to handle multiple, shifting priorities; strong organizational and communication skills (written and verbal); maintain,
  • Work with electronic databases and systems.
     
Preferred Qualifications:
  • Ability to handle multiple tasks.
  • Good organizational skills and the ability to work independently.
  • Experience with Excel, Outlook,
  • Word, tracking as well as scheduling of meetings.
 
Skills:
  • Outlook
  • Word
  • PowerPoint
  • Excel
 
Application Process
Resume Review
Initial discussion
Video Screening
Client Interview
 
Cogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. ISO-certified and CMMI Level 3 appraised, we proudly partner with 70+ Fortune 500 companies and 150+ government agencies.
Cogent is an equal opportunity employer and does not discriminate based on any protected status under applicable law.
 

About the Company

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Cogent Infotech Corporation

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