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Secretarial, Clerical and Administrative Assistant Jobs

Executive Secretaries and Administrative Assistants

Nexus Staff

  • Albany, NY
  • 30+ days ago

    Highlights

    Experience supporting day-to-day office operations, including supplies, equipment, correspondence, document management, and general administrative needs . The administrative assistant will provide office and administrative support to the Center and will work closely with the Director and Deputy Director of the Center.

    Numbers & Facts

    LocationAlbany, NY

    Description


    Job Title: Administrative Assistant
    Employment Type: Contract
    Work Hours: 37.5 hrs./week
    Work site: 100% Onsite
    Location: One Commerce Plaza, Albany, NY 12210
    Job Duration: 2 Years
    Closing: 08/24/2026.



    The administrative assistant will provide office and administrative support to the Center and will work closely with the Director and Deputy Director of the Center.

    Responsibilities include:
    • Managing staff calendars on a day-to-day basis,
    • Providing administrative support to format and prepare reports and presentation materials,
    • Establishing and maintaining electronic and hard copy files, logs, and tracking systems,
    • Arranging travel arrangements and preparing related paperwork,
    • Scheduling in-person and virtual meetings and conference calls,
    • Compiling, prioritizing and distributing mail,
    • Maintaining inventory of and ordering supplies as needed,
    • Answering and routing phone calls to appropriate parties,
    • Other assignments and projects as assigned


    Minimum qualifications:
    • A high school diploma (or equivalent),
    • Two-year minimum experience working in a professional office setting,
    • Proficiency with Microsoft office applications, particularly outlook, word, excel, teams, and shared calendars, and virtual meeting applications including Webex and zoom
    • Experience supporting day-to-day office operations, including supplies, equipment, correspondence, document management, and general administrative needs
    • The ability to enter data into, and extract data from, electronic databases,
    • The ability to work independently and on a team with different personalities,
    • The ability to handle multiple, shifting priorities,
    • Good organizational skills, including an ability to organize information into reports
    • Ability to prioritize multiple assignments
    • Strong written and verbal communication skills


    Preferred qualifications:
    • Previous experience working for the New York State Department of Health

    Miscellaneous Information
    • Shift Timing: Monday - Friday between 8:00am and 5:00pm.
    • Paid parking is available.
    • The office is also served by public transportation.
    • Interview will be conducted virtually or in person based on availability.
    • Training will be provided to the selected candidate.

    The Nexus Staff Difference:
    • Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
    • We offer weekly payments via ACH (Automated Clearing House).
    • Serving as Prime Vendors to New York State and New York City for over 10 years.

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