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Secretarial, Clerical and Administrative Assistant Jobs

Executive Secretaries and Administrative Assistants

Nexus Staff

  • Albany, NY
  • 30+ days ago

    Highlights

    Maintain Excel spreadsheets for the monthly website updates for Open Firms, Closed Firms, Registered Residents and active Licensed Funeral Directors. The Nexus Staff Difference: Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.

    Numbers & Facts

    LocationAlbany, NY

    Description


    Job Title: Administrative Assistant
    Employment Type: Contract
    Work Hours: 37.5 hrs./week
    Work site: 100% Onsite
    Location:875 Central Avenue, Albany NY 12206
    Job Duration: 2 Years
    Closing: 07/09/2026



    Summary:
    The successful candidate will serve as the main support staff person in the Executive Office for the bureau. Candidates may also be asked to perform other assignments and/or administrative functions in support of the bureau.

    General duties:
    • Answer, screen and transfer incoming phone calls to appropriate BFD staff.
    • Receive and direct visitors and clients.
    • Perform general clerical duties including photocopying, fax, scan, and mailings as delegated.
    • Maintain electronic and hard copy filing systems in both the P-drive and in the bureau's designated file room.
    • Retrieve documents from filing system as requested.
    • Complete requests for information and data by staff.
    • Prepare letters of good standing and license verifications for the BFD Director's signature.
    • Open, sort and distribute incoming correspondence.
    • Maintain office supply inventories.
    • Coordinate requests for maintenance of office equipment.
    • Maintain Excel spreadsheets for the monthly website updates for Open Firms, Closed Firms, Registered Residents and active Licensed Funeral Directors.
    • Process cash-lined checks for submission to the Bureau of Accounts Management.
    • Prepare and assemble registered resident packets for mailing to applicants.
    • Prepare the law exam candidate information packets for distribution to applicants.
    • Perform other duties as requested by BFD staff.

    The successful candidate should be reliable, dependable, punctual, highly motivated, detail-oriented and be able to function efficiently and effectively in a fast-paced work environment.

    Minimum qualifications
    • Include a High School Diploma (or equivalent)
    • One (1) year minimum experience working in an office setting
    • Excellent working knowledge of Microsoft Office applications (specifically Word, Excel, PowerPoint, and Outlook)
    • The ability to handle multiple, shifting priorities
    • Strong organizational and communication skills (written and verbal)
    • Maintain, and work with electronic databases and systems

    Preferred qualifications
    • Bachelor's Degree or higher
    • Strong verbal communications skills
    • Ability to handle multiple tasks
    • Good organizational skills and the ability to work independently
    • Experience with Excel, Outlook, Word, tracking as well as scheduling of meetings

    Miscellaneous Information:
    • Monday through Friday, 8-hour shift; Half hour unpaid lunch break.
    • The shift timing is flexible and can be: 7:30 – 3:30, 8 – 4, 8:30 – 4:30, or 9 – 5.
    • Free parking on site available
    • Public bus stops within a block of the office for convenient transportation.
    • Interviews will be conducted virtually. We will set up a Webex to conduct the interview.
    • Training will be provided.

    The Nexus Staff Difference:
    • Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
    • We offer weekly payments via ACH (Automated Clearing House).
    • Serving as Prime Vendors to New York State and New York City for over 10 years.

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