Sign upLog in

Executive Secretaries and Administrative Assistants

Nexus Staff

Albany, NY

Apply
JOB DETAILS
SKILLS
Administrative Skills, BFD (Bidirectional Forwarding Detection), Calendar Management, Communication Skills, Detail Oriented, Equipment Maintenance/Repair, Executive Assistant Skills , Fax Machines, Health Plan, High School Diploma, Inventory Management, Legal, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Office Equipment, Organizational Skills, Presentation/Verbal Skills, Sales Management, Telephone Skills, Website Management, Writing Skills
LOCATION
Albany, NY
POSTED
16 days ago

Job Title: Administrative Assistant
Employment Type: Contract
Work Hours: 37.5 hrs./week
Work site: 100% Onsite
Location:875 Central Avenue, Albany NY 12206
Job Duration: 2 Years
Closing: 07/09/2026



Summary:
The successful candidate will serve as the main support staff person in the Executive Office for the bureau. Candidates may also be asked to perform other assignments and/or administrative functions in support of the bureau.

General duties:
  • Answer, screen and transfer incoming phone calls to appropriate BFD staff.
  • Receive and direct visitors and clients.
  • Perform general clerical duties including photocopying, fax, scan, and mailings as delegated.
  • Maintain electronic and hard copy filing systems in both the P-drive and in the bureau's designated file room.
  • Retrieve documents from filing system as requested.
  • Complete requests for information and data by staff.
  • Prepare letters of good standing and license verifications for the BFD Director's signature.
  • Open, sort and distribute incoming correspondence.
  • Maintain office supply inventories.
  • Coordinate requests for maintenance of office equipment.
  • Maintain Excel spreadsheets for the monthly website updates for Open Firms, Closed Firms, Registered Residents and active Licensed Funeral Directors.
  • Process cash-lined checks for submission to the Bureau of Accounts Management.
  • Prepare and assemble registered resident packets for mailing to applicants.
  • Prepare the law exam candidate information packets for distribution to applicants.
  • Perform other duties as requested by BFD staff.

The successful candidate should be reliable, dependable, punctual, highly motivated, detail-oriented and be able to function efficiently and effectively in a fast-paced work environment.

Minimum qualifications
  • Include a High School Diploma (or equivalent)
  • One (1) year minimum experience working in an office setting
  • Excellent working knowledge of Microsoft Office applications (specifically Word, Excel, PowerPoint, and Outlook)
  • The ability to handle multiple, shifting priorities
  • Strong organizational and communication skills (written and verbal)
  • Maintain, and work with electronic databases and systems

Preferred qualifications
  • Bachelor's Degree or higher
  • Strong verbal communications skills
  • Ability to handle multiple tasks
  • Good organizational skills and the ability to work independently
  • Experience with Excel, Outlook, Word, tracking as well as scheduling of meetings

Miscellaneous Information:
  • Monday through Friday, 8-hour shift; Half hour unpaid lunch break.
  • The shift timing is flexible and can be: 7:30 – 3:30, 8 – 4, 8:30 – 4:30, or 9 – 5.
  • Free parking on site available
  • Public bus stops within a block of the office for convenient transportation.
  • Interviews will be conducted virtually. We will set up a Webex to conduct the interview.
  • Training will be provided.

The Nexus Staff Difference:
  • Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
  • We offer weekly payments via ACH (Automated Clearing House).
  • Serving as Prime Vendors to New York State and New York City for over 10 years.

About the Company

N

Nexus Staff