Executive Personal Assistant

PrideStaff is currently seeking a friendly, organized, detail oriented, driven, and professional Executive Personal Assistant for a client in Downtown Chicago (60610). The ideal candidate will be the first point of contact providing exceptional customer support while also handling various means of correspondences and acting as a liaison.

This role requires excellent communication skills, a professional demeanor, and the ability to multitask effectively with daily tasks.

This is a TEMP to HIRE opportunity!

1st Shift: 8am-5pm Monday-Friday

Pay: $60-$70k (heavily dependent on experience)

Key Responsibilities:

• Manage and maintain complex business and/or personal schedules
• Act as a gatekeeper, monitoring and controlling access to executive staff
• Resolve conflicts as they arise, while simultaneously preventing future issues
• Problem solving, decision-making, discretion, and autonomy
• Arrange conference calls and meetings, preparing necessary documents and agendas
• Book and coordinate business travel, accomodations, and transportation
• Prepare reports, memos, and presentations
• Meticulous approach to prioritizing tasks and documentation
• Utilize Microsoft Office and other relevant software
• Manages filing system and databases; could include expense reports
• Answer and manage incoming phone calls, take messages, and direct calls accordingly
• Perform general office tasks, such as filing, scanning, and data entry
• Handle confidential information with integrity and professionalism
• Anticipate needs and take initiative to find solutions or complete before being asked

• 5-10 years of previous experience as an executive secretary, administrative assistant, or in other related fields.
• Strong organizational and multitasking abilities.
• Strong attention to detail.
• Excellent verbal and written communication skills.
• Disposition to learn, lead, communicate and collaborate with others.
• Proficient in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
• Customer-focused with a friendly and professional demeanor
• Ability to speak Greek, preferred but no required*

• Read and track Executive's email traffic, flag items for follow-up and use intelligence gleaned from e-mail to better anticipate shifts in priorities and scheduling.
• Prioritize and ensure that all incoming correspondence, telephone calls and mail requiring action or attention is acted upon in a timely manner.
• Ability to adapt to and to adopt the preferences of the Executive.
• Works with Communication & Development Manager on website publishing, social media, postings, updates, and events.
• Serve as a "funnel" of information for staff and other acquaintances.
• Clear and effective interpersonal communication skills, including impeccable verbal and written communication skills, exceptional proofreading and editing skills.

• Results orientation with high expectations for quality and accuracy.
• Flexibility and willingness to manage new and different tasks.
• Ability to work in a confidential, professional, and fast paced environment.
• Ability to work under pressure to meet deadlines.
• Ability to work independently and know when to seek leadership guidance.
• Ability to prioritize work with little or no supervision.
• Demonstrate sound discretion, professional judgement and ethics in decision making.
• Able to manage and organize conflicting priorities.
• Approach and support all office activities and members with collaboration and integrity.