Executive Legal Secretary - Litigation + Transactional

This role requires a highly organized, detail-oriented professional who thrives in a fast-paced law firm environment and can manage a wide range of administrative and legal support tasks with professionalism and discretion. We are seeking an experienced Executive Legal Secretary to support multiple attorneys across Litigation, Real Estate, and Corporate practices.

We are seeking an experienced Executive Legal Secretary to support multiple attorneys across Litigation, Real Estate, and Corporate practices. This role requires a highly organized, detail-oriented professional who thrives in a fast-paced law firm environment and can manage a wide range of administrative and legal support tasks with professionalism and discretion.

Key Responsibilities

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  Prepare, format, and proofread legal documents (pleadings, motions, correspondence)
  
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  Manage calendars, deadlines, and court filings (state & federal e-filing)
  
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  Coordinate meetings, travel, and client communications
  
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  Maintain case files, handle document management, and prepare trial binders/exhibits
  
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  Assist with billing, time entry, and expense processing
  
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  Support new matter intake, conflicts checks, and general administrative needs
  

Qualifications

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  5–7+ years of litigation legal assistant/secretary experience (mid-to-large firm preferred)
  
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  Strong knowledge of state and federal court procedures and e-filing systems
  
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  Proficiency in Microsoft Office, document management systems (NetDocs), and billing software
  
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  Advanced document formatting skills (TOC/TOA, styles, redlining)
  
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  Highly organized with strong attention to detail and ability to manage multiple priorities
  

CSDAL65