Administrative Skills, Billing, Billing Software, Calendar Management, Communication Skills, Customer Relations, Detail Oriented, Document Management, Executive Assistant Skills , File Maintenance, Legal, Legal Documents, Legal Support Skills, Litigation, Microsoft Office, Multitasking, Organizational Skills, Plan Meetings, Proofreading, Reimbursement, Support Documentation, Team Player, Time Management, Travel Planning
LOCATION
Dallas, TX
POSTED
2 days ago
Executive Legal Secretary
A well-established law firm is seeking an experienced Executive Legal Secretary to support multiple attorneys within its Litigation practice. This is a great opportunity to join a collaborative team in a fast-paced, professional environment.
Position Overview
This role provides comprehensive administrative and legal support, including document preparation, e-filing, calendaring, billing coordination, and client interaction. The ideal candidate is highly organized, detail-oriented, and thrives in a high-volume litigation setting.
Key Responsibilities
Prepare, format, and proofread legal documents (pleadings, motions, correspondence)
Manage state and federal e-filing and maintain court deadlines/calendars
Coordinate meetings, travel, and client communications
Maintain case files and document management systems (NetDocuments)
Prepare trial binders, exhibits, and case materials
Assist with billing, time entry, and expense processing
Support new matter intake and conflicts checks
Provide high-level administrative support to multiple attorneys
Qualifications
5+ years of litigation legal assistant/secretary experience (mid-to-large firm preferred)
Strong knowledge of Texas and federal court procedures and e-filing systems (ECF)
Proficiency in Microsoft Office, document management systems, and billing software