Executive/Confidential Assistant

Executive/Confidential Assistant

Salary

Depends on Qualifications

Location

Baton Rouge, LA

Job Type

Unclassified

Job Number

OSPD 081426 ERG

Department

Gov-Office of the State Public Defender

Opening Date

08/14/2026

Closing Date

8/28/2026 11:59 PM Central

• Description
• Benefits
• Questions

About this Job

The Office of the State Public Defender has a vacancy. This job is Unclassified.

This position is responsible for serving as the confidential executive assistant to the Louisiana State Public Defender, providing/performing advanced level administrative and programmatic support with delegated authority in assigned areas.

The Office of the State Public Defender (OSPD) regulates the delivery of legal services for indigent persons accused of crimes through dedicated, well-trained, and talented public defenders and support staff in all 64 parishes.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Communicating Effectively:The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Making Accurate Judgments:The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

Minimum Qualifications

Five years of experience in administrative services; OR

A bachelors degree plus three years of experience in administrative services; OR

An advanced degree plus two years of experience in administrative services.

Job Duties and Other Information

Job Duties:

• Provide executive support;
• Serve as liaison between other state agencies/departments including but not limited to the Division of Administration, Office of Financial Support and Services, Office of State Buildings, Office of Risk Management;
• Interpret agency policies and procedures for staff;
• Serve as Safety Program Administrator and may serve as back up for backup back up support on other internal programs and/or special projects;
• Oversee and archive the District Defender Selection Process;
• Organize, prepare materials and attend meetings; transcribe, disseminate and archive meeting Minutes;
• Compile the State Public Defender's annual budget;
• Oversee and document mandatory training and other compliance issues;
• Maintain membership and appointment terms of and by the SPD
• May supervise one or more personnel

Position-Specific Details:

Compensation: Compensation is salaried and shall be commensurate with experience.

Louisiana is a "State as a Model Employer" for People with Disabilities.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.

A criminal history check may be conducted on all new hires as well as employees changing positions, including promotions, demotions, details, reassignments, and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal governments E-Verify system.

• Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire.

Contact Information:

For further information about this posting, please contact:

Erica R. Gay

HR Specialist

Division of Administration/Office of Human Resources

email:erica.gay@la.gov

Benefits for unclassified employees are determined by the individual hiring authority.

01

Please list what, if any, programs you are familiar with in the state's LaGov Enterprise Resource Planning System (i.e. Property/Fleet/Inventory/Payroll/Purchasing/Procurement).

02

Briefly describe the biggest project/program you independently managed.

03

Have you ever supervised other personnel? If so, how many at one time?

04

Have you ever had a P-card or managed a Central Billing Account (CBA)?

• Yes
• No

05

Briefly explain your experience with professional Boards.

06

CE: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?

• I communicate unclearly, use poor tone, and ignore the audience.
• I share main ideas clearly and adapt to the audience when reminded.
• I communicate clearly, listen actively, and explain complex ideas well.
• I craft messages that connect, inspire, and drive action across audiences.

07

CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

08

DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?

• I avoid responsibility, deliver poor work, and resist feedback.
• I take ownership when prompted and meet basic expectations.
• I own results, meet standards, and respond to feedback professionally.
• I drive high performance, prevent issues, and model accountability.

09

DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

10

FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?

• I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
• I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
• I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
• I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.

11

FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

12

MAJ: Making Accurate Judgments - How do you make decisions when faced with choices, risks, or limited information?

• I make reactive or delayed decisions and sometimes overlook risks, priorities, or potential bias.
• I try to weigh options but struggle when there's uncertainty, competing priorities, or unclear outcomes.
• I make timely, well-reasoned decisions by using available information, context, and trade-offs.
• I make sound decisions in complex situations, lead others through ambiguity, and adapt as new information emerges.

13

MAJ: Making Accurate Judgments - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

Required Question

Employer State of Louisiana

Address 1201 N 3rd St

Baton Rouge, Louisiana, 70802

Phone (866) 783-5462

Website http://agency.governmentjobs.com/louisiana/default.cfm