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Executive Assistant , Workplace Health and Safety (WHS)

Amazon

Bellevue, WA

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JOB DETAILS
SKILLS
Administrative Skills, Analysis Skills, Auditing, Automation, Building Design, Calendar Management, Communication Skills, Cross-Functional, Detail Oriented, Equipment Maintenance/Repair, Establish Priorities, Executive Assistant Skills , Expense Management, Expense Reports, High School Diploma, High Tech Industry, Leadership, Legal, Microsoft Office, Microsoft Product Family, Process Development, Process Improvement, Risk Management, Safety/Work Safety, Scalable System Development, Standards Development, Team Lead/Manager, Travel Planning, Willing to Travel
LOCATION
Bellevue, WA
POSTED
15 days ago
Description Do you thrive in people-focused environments? The Amazon Workplace Health and Safety organization is seeking an experienced Executive Assistant to join a mission-driven, fast-paced, core-business organization. This role supports the office of the Global Vice President of Workplace Health and Safety, partnering with the Senior Executive Assistant to ensure day-to-day business continuity across an 11,000+ member global organization. The role is based in Bellevue, WA. As the Second EA, you will play a critical role in ensuring seamless, high-quality executive support. You will own operational and administrative workflows, from space management and routine calendar coordination to team-building events. You will insist on the highest standards. Possess strong attention to detail, the ability to anticipate needs, and can effectively prioritize tasks while operating with discretion. This role offers significant growth opportunities along with direct partnership and exposure to the senior leadership team of Amazon's global safety organization. Key job responsibilities - Manage routine calendar coordination including rescheduling, attendee updates, and intake of new meeting requests in partnership with the Lead EA. - Own space management end to end: attend GREF meetings, manage space assignment requests, and conduct monthly audits to keep leadership informed of team seating status and needs. - Plan and coordinate team-building events and develop scalable processes to share with hub offices. - Earn Trust by building strong working relationships with safety leadership, operations partners, HR, legal, and cross-functional stakeholders and act as a trusted partner to other Executive Assistants across the Workplace Health and Safety organization and broader Amazon. - Demonstrate Bias for Action by proactively identifying and implementing process improvements to make the team faster and more efficient. - Coordinate domestic and international travel arrangements and manage expense reporting as needed. - Serve as a fully cross-trained backup to the Lead EA, ensuring uninterrupted VP-level support during PTO, travel or high-volume periods. A day in the life Your day starts by syncing with the Lead EA to review the calendar, confirm priorities, and divide the day's incoming requests. By mid-morning, you're managing space assignment tickets, responding to routine scheduling requests, and pulling together materials for any upcoming meeting. Afternoons bring the unexpected: shifted meetings, last-minute attendee changes, and rapid reprioritization. Some days you are coordinating a team-building event; other days you are stepping in to cover high-stakes meeting prep when the Lead EA is focused on critical deliverables. By the end of the day, the VP office ran more smoothly because two EAs operated as one team. About the team Our team exists for one reason: to ensure that the more than one million Amazon employees and partners around the world go home safely every day. We're a group of safety professionals who work across the full lifecycle - from how buildings are designed and built to how equipment is maintained and operated. We partner with teams across Amazon to reduce risk through influencing design, developing and maintaining standards, and ensuring data-driven decisions. If you want to join an organization that has a direct, measurable impact on people every single day, this is the team for you. Basic Qualifications - 5+ years of senior level leadership support, or 3+ years of Amazon experience - Bachelor's degree - Experience with Microsoft Office products and applications - Experience with executive level calendar management - High school or equivalent diploma - Experience in creating process improvements with automation and analysis Preferred Qualifications - Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed - Experience in a fast-paced, high-tech company - Experience with work space planning/management - Experience designing processes to maximize efficiency - Experience with domestic or international travel coordination - Experience that includes strong analytical skills, attention to detail, and effective communication abilities Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner. The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits . USA, WA, Bellevue - 82,700.00 - 129,800.00 USD annually

About the Company

A

Amazon

At Amazon, we don’t wait for the next big idea to present itself. We envision the shape of impossible things and then we boldly make them reality. So far, this mindset has helped us achieve some incredible things. Let’s build new systems, challenge the status quo, and design the world we want to live in. We believe the work you do here will be the best work of your life.

Wherever you are in your career exploration, Amazon likely has an opportunity for you. Our research scientists and engineers shape the future of natural language understanding with Alexa. Fulfillment center associates around the globe send customer orders from our warehouses to doorsteps. Product managers set feature requirements, strategy, and marketing messages for brand new customer experiences. And as we grow, we’ll add jobs that haven’t been invented yet.

It’s Always Day 1
At Amazon, it’s always “Day 1.” Now, what does this mean and why does it matter? It means that our approach remains the same as it was on Amazon’s very first day – to make smart, fast decisions, stay nimble, invent, and stay focused on delighting our customers. In our 2016 shareholder letter, Amazon CEO Jeff Bezos shared his thoughts on how to keep up a Day 1 company mindset. “Staying in Day 1 requires you to experiment patiently, accept failures, plant seeds, protect saplings, and double down when you see customer delight,” he wrote. “A customer-obsessed culture best creates the conditions where all of that can happen.” You can read the full letter here

Our Leadership Principles
Our Leadership Principles help us keep a Day 1 mentality. They aren’t just a pretty inspirational wall hanging. Amazonians use them, every day, whether they’re discussing ideas for new projects, deciding on the best solution for a customer’s problem, or interviewing candidates. To read through our Leadership Principles from Customer Obsession to Bias for Action, visit https://www.amazon.jobs/principles
COMPANY SIZE
10,000 employees or more
INDUSTRY
Other/Not Classified
FOUNDED
1994
WEBSITE
http://Amazon.com/militaryroles