Executive Assistant to the Vice President of Student Success & Engagement
Edward Waters University
in
Jacksonville, FL
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Type:
Full-Time
Posted:
Today (Reposted Job: Initially posted on 08/25/2026)
Category:
Executive Assistants
Duties and Responsibilities
- Serve as the point of contact for student complaints, concerns and inquiries. Additionally, document said communication as well as routing students and constituents to the appropriate resource for resolution
- Acting as the administrative point of contact between the executives and the internal/external EWU Community
- Fielding and receiving calls and routing correspondence as the front line for the VP's office
- Handling Vice President requests and queries appropriately
- Maintain a schedule, arrange meetings, make travel arrangements and appointments
- Take dictation and minutes and accurately enter data
- Monitor office supplies and research advantageous deals or suppliers
- Gather information for each special event and project and ensure that collected data is consistent
- Negotiate vendors for space and venue
- Propose ideas to staff with a view to improve event planning and implementation processes
- Coordinate the setup and teardown of events including décor, stage and dance floors
- Ensure that proper furniture is procured keeping in mind the individual theme of the event
- Prepare materials and reports for Cabinet Meetings, Board Meetings, and Weekly Staff Meetings
- Ensure that a proper rehearsal has been arranged prior to the time of the event
- Manage and track event expenses and ensure that all financial details are appropriately recorded
- Perform other duties as assigned or required
- Assist all departments within the division with administrative paperwork tracking throughout the university offices.
Required Experience & Skills
- Excellent writing and communication skills
- Proficiency in data collection, budgeting, and conflict resolution
- Proven experience as an executive administrative assistant, senior executive assistant or in a similar secretarial position
- Complete comprehension of office management systems and procedures
- Excellent knowledge of MS Office
- Proficiency in English
- Exemplary planning and time management skills
- Up-to-date with advancements in office gadgets and applications
- Ability to multitask and prioritize daily workload
- Discretion and confidentiality
Minimum Education Required
- Bachelor\s Degree
- Additional qualification as a personal assistant would be considered an advantage
Edward Waters University values Diversity and is an Equal Opportunity Employer.
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Executive Assistants