Executive Assistant to the Office of the President

Posting Details

Posting Details (Default Section)

Closing Date: 07/10/2026 Open Until Filled No Classification Title Executive Assistant to the Office of the President Working Title Executive Assistant to the Office of the President Recruitment Limits Location San Diego Miramar College Pay Information

Range 1 ($5,949.45 - $9,691.03) per month based on the current Supervisory & Professional Administrators' Association. New employees will begin on step A ($5,949.45). Promoted or transferred employees will be placed as specified in the CBA. The District offers a comprehensive fringe benefit package including employer paid: medical, dental and vision plans; sick and vacation leave; and opportunities for professional development. Initial Salary Placement, Promoted or transferred employees will be placed as specified in the SPAA - Supervisory & Professional Administrators Association Handbook. This position is FLSA Exempt and may not accrue overtime. A temporary probationary period will be applied to the employee entering this assignment. The SDCCD Employment Web Page provides a link to employee Collective Bargaining Agreements and Handbooks, and more information about terms and conditions of employment to include salary and benefits.

Position Equivalent FTE:

1.0 FTE

No. Months: 12 Months Position Number: 008304 FLSA Status Exempt (does not accrue overtime) Position Type Classified Bargaining Unit Supervisory & Professional Range 1 Department President's Office The Position

San Diego Miramar College, a student-ready college, invites all qualified candidates to apply for the position of Executive Assistant to the Office of the President. Miramar College, a leader in providing student access and success, seeks candidates who are motivated by serving students in a college community and are committed to diversity, equity, and inclusion (DEI).

We are a fast‐growing and innovative college with a freshly adopted focus on diversity, equity, and inclusion as we move into a new era. Recently designated as an emerging Minority Serving Institution (MSI) the College is committed to helping students access higher education and achieve success inside and outside the classroom.

The College is located in the Mira Mesa/Scripps Ranch area of San Diego and is one of four colleges/centers in the San Diego Community College District. Our student population of 25,387 [African American (6%), American Indian or Alaskan Native (<1%), Asian (14%), Filipino (3%), Hispanic/Latina/o/e/x (33%), Multiple Ethnicities (8%), Pacific Islander (<1%), White (34%), Unreported (2%)], is reflective of the diverse community we serve.

In addition to expertise in their field, San Diego Miramar College seeks applicants who possess the knowledge, skills, and abilities to support our diverse student populations. Additionally, candidates should be able to demonstrate ways they will develop tools and resources to better serve historically marginalized and minoritized populations. We strongly encourage candidates who possess the experience for the position, and who are student-centered and continue to demonstrate a commitment to diversity, equity, and inclusion (DEI) to best serve our student population.

Those who join our team at San Diego Miramar College can expect to be part of an inclusive, innovative, and equity-focused community that promotes broad collaboration among faculty, classified professionals, administration, students, and community and industry partners. We are proud of our commitment to create a socially just and responsive culture, host ethnically diverse speakers, and support various equity-focused professional development opportunities. Our college strives to ensure that students reach their full potential by eliminating gaps in academic outcomes that traditionally hinder students of color and disproportionately impacted students. In fact, the college's commitment to diversity, equity, and inclusion is encapsulated by our newly adopted Strategic Goal #5:

Miramar College Strategic Goal #5

Diversity, Equity, and Inclusion (DEI) - Build an environment that embraces diversity, equity, inclusion, anti-racism, and social justice for the benefit of the college community.

Strategic Direction 1- Systematically update college processes, programs, and practices within a comprehensive equity framework for equity-minded practices in the workplace, the classroom, and support programs/services.

Strategic Direction 2- Establish comprehensive professional development for the campus community to increase capacity around and engage in equity, diversity, inclusion, social justice, and anti-racism.

Strategic Direction 3-Systematically review, develop and incorporate equity-minded practices in: 1) culturally responsive instructional pedagogy, 2) student-centered services, and 3) recruitment, screening, and retention of employees.

Applicants can review Miramar College's full strategic plan on Miramar College's: https://sdmiramar.edu/sites/default/files/2021-07/San_Diego_Miramar_College_Fall_2020-Spring_2027_Strategic_Plan.pdf

Applications are currently being accepted for Executive Assistant to the Office of the President, located at San Diego Miramar College. Hours are Monday - Friday, 8 hours per day; may include some evenings and weekends. Selected candidate must be willing to adjust work days/hours based on the department's needs.

Please note that an employee may be transferred to any site at the option of the Chancellor.

Classification Description

Click here for description. Link: https://www.sdccd.edu/docs/HumanResources/classification/descriptions/Supervisory%20-%20Professional/Executive%20Assistant%20to%20the%20Office%20of%20the%20President.pdf.

If you would like to open the link in a different tab or window, right click and select the option.

Desired Qualifications

Major factors to be evaluated for an Executive Assistant to the College President may include:

1. Bachelor's and/or Master's degree are preferred.

2. Successful experience in performing a variety of complex executive-level administrative and secretarial duties in addition to proficient note and minute taking and other duties outlined in the job announcement.

3. Ability to facilitate collaboration between a senior administrator (president, vice president or similar position) and those serviced by the administrator's office.

4. Successful experience in locating, communicating and interpreting policies and procedures.

5. Successful experience with monitoring budgets and overseeing purchases.

6. Ability to oversee and coordinate the day-to-day office operations with minimal supervision.

7. Ability to organize and host special events.

8. Ability to perform office tasks using advanced features of word processing, spreadsheet, presentation, database software, and artificial intelligence.

9. Ability to prepare, collect, compile, assemble, interpret, and manage information, data, and reports.

10. Ability to effectively communicate orally and in writing.

11. Demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and classified professionals.

Foreign Degree:

Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC.(ACEI). A copy of the evaluation must be submitted with your online application.

Commitment to Diversity:

All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and classified professionals.

EEO / Diversity / Nondiscrimination - Policies and Procedures Link: https://www.sdccd.edu/departments/human-resources/eeo-diversity/policies-and-procedures.aspx

Special Instructions to Applicants:

San Diego Miramar College is piloting anonymous screening format as a means to minimize implicit bias in the screening of applications. The anonymous screening format of applications refers to the process of reviewing applications without revealing the personal information of the applicants, such as their name, gender, or other potentially biased details. This approach aims to eliminate unconscious biases, promoting fair and objective evaluation based solely on the experience of the applicants. By anonymizing applications, screening committees create a more inclusive and diverse hiring process.

To ensure consistency, fairness, and alignment with our commitment to Diversity, Equity, Inclusion, and Accessibility (DEIA), please submit only the materials specifically requested in this posting (e.g., no personal photos, articles, etc.). Be sure to upload the required documents using the respective document name labels. Uploading extraneous materials, unless explicitly requested, may result in your application not being reviewed. Only complete application packets will be forwarded to the committee.

Application materials sent via mail, fax, or email will not be accepted. All correspondence, including interview invitations, will be communicated via email.

We are dedicated to maintaining the confidentiality of all inquiries, nominations, and applications in the strictest confidence, and we encourage applicants from diverse backgrounds to apply.

• Complete online application;
• Cover Letter (not to exceed 2 pages) that demonstrates your ability to perform the duties of the position and addressing how your skills, knowledge, and abilities match the qualifications listed under "Desirable Qualifications" section of this announcement;
• Current Resume (not to exceed 2 pages) emphasizing experience, education, training and abilities directly related to the position; AND,
• References. Please upload a PDF for Required Documents with a list of names and contact information for at least three (3) references, including at least one Supervisor, Peer, or Subordinate.
• Unofficial Transcripts (Optional).
• Foreign Degree Evaluation (Required, if applicable).

Tentative Timeline (Subject to Amendments)

TBD

Conditions of Employment:

SELECTED CANDIDATE IS REQUIRED TO COMPLETE THE FOLLOWING PRIOR TO EMPLOYMENT:

• Submit "official" college transcripts as stated on application (even if a degree is not a requirement for this position);
• Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment);
• Have fingerprints taken by a Live Scan computer at the District's expense (Clearance must be received prior to first day of employment);
• Present original documents for proof of eligibility to work in the United States as required by the I9 Employment Eligibility Verification form; AND,
• Attend a new hire processing appointment in People, Culture, and Technology Services located at the District Administrative Offices.

EMPLOYMENT AFTER RETIREMENT

If you accept a contract (permanent) position with SDCCD and are a retired annuitant with CalPERS or CalSTRS, you must reinstate from your retirement system. Please reference the CalPERS or CalSTRS website for further information.

CalPERS Link: https://www.calpers.ca.gov/retirees/working-after-retirement/reinstatement-from-retirement

CalSTRS Link: https://www.calstrs.com/retirement-after-reinstatement-enhancements-faq

Additional Information:

EMPLOYEE BENEFITS

SDCCD provides a comprehensive fringe benefit package for its full-time classified employees. The District contributes toward the cost of the premium (including dependent coverage) for the medical insurance plan options. Additional benefits include dental, vision, sick leave, vacation and opportunities for professional development. Contract employees become members of the California Public Employees' Retirement System (CalPERS) upon appointment.

• Medical, dental, and vision plans are 100% employer paid for you and all dependents
• $50,000 group term life insurance
• 12 vacation days, 12 sick days, 16 holidays, and winter recess paid time off
• Tuition reimbursement
• Educational incentive program (for salary advancement)
• CalPERS employer contribution rate of 27.05%

Posting Number CL01919

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • I understand that a COMPLETE application packet is required for consideration, which includes the following: 1) All required documents as listed in the special instructions 2) Responses to supplemental questions (clear and detailed responses are required as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, or put "see resume", or "N/A" or leave blank)

• Yes

• No

• • I understand that my responses to the application supplemental questions are heavily weighted during the application screening and evaluation process, and responses such as "N/A", "see resume", or no responses will result in deduction of points to my application.

• Yes

• No

• • We believe that the application and interview process should be a reflection of your skills, insights, and experiences, and we are looking to understand your unique qualifications for the role. I understand that responses ENTIRELY generated by Artificial Intelligence (AI) tools can result in disqualification from the application process.

• Yes

• No

• • This job requires effective oral and written communication skills. Describe strategies that you use to ensure that accurate information is shared with students, faculty, and staff in a clear and consistent manner.

(Open Ended Question)

• • Please describe the type of budgets you have monitored and maintained.

(Open Ended Question)

• • Please describe your experience serving as a liaison between a senior administrator and other campus, district, community, government, and business officials.

(Open Ended Question)

• • What is your approach to working within a shared/participatory governance environment?

(Open Ended Question)

• • Describe your experience providing high level executive support for meeting organization, including agenda materials, minutes, and distributing announcements to stakeholders.

(Open Ended Question)

• • The Office of the President is a high-profile, fast-paced, and complex environment. Describe how your experience helps you provide effective administrative support to conflicting priorities in a diplomatic and confidential manner.

(Open Ended Question)

• • Please describe your comfort and experience with new technologies. Please include the variety of tools utilized and for what purposes.

(Open Ended Question)

• • Please describe your experience locating, communicating, and interpreting organizational policies and procedures.

(Open Ended Question)

• • Given that the college is focused on student equity and success, how would your experience, understanding, and appreciation contribute to this mission.

(Open Ended Question)

• • The San Diego Community College District has a very diverse student, faculty and classified professional population with respect to academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds. Describe your professional development, community involvement, and professional experience working with these diverse groups.

(Open Ended Question)

Required & Optional Documents

Required Documents

• Cover Letter
• Résumé
• References

Optional Documents

• Unofficial Transcript(s)
• Foreign Degree Evaluation (required if applicable)