Executive Assistant to the Executive Vice President for Health Sciences, Georgetown University Medical Center

Georgetown University comprises two unique campuses in the nation's capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

Georgetown University Medical Center (GUMC) seeks a highly motivated and experienced Executive Assistant to provide comprehensive, high-level administrative and strategic support to the Executive Vice President for Health Sciences (EVP). This pivotal role is essential to maximizing the EVP's effectiveness and efficiency, enabling them to lead GUMC's complex tripartite mission of education, research, and clinical care. The Executive Assistant serves as a critical liaison, gatekeeper, and proactive partner, navigating a dynamic and mission-driven environment. The incumbent will manage the EVP's complex schedule, handle sensitive communications, and provide logistical and project support for key initiatives. This position requires impeccable judgment, foresight, and a deep commitment to embodying and championing GUMC's Jesuit values, including cura personalis and a dedication to diversity, equity, and inclusion.

Duties include but are not limited to:

• Proactively manage and strategically optimize the EVP's complex calendar, scheduling a high volume of meetings with diverse internal and external stakeholders to maximize strategic engagement.
• Serve as the primary point of contact for the EVP's office, greeting visitors, managing all incoming and outgoing communications, including drafting and editing sensitive and confidential correspondence.
• Prepare the EVP for executive-level meetings by researching background information, compiling data, and preparing comprehensive briefing notes, talking points, and presentations.
• Coordinate all logistical aspects of meetings, committees, and events, including agenda development, material distribution, minute-taking, and diligent follow-up on action items.
• Handle highly confidential and sensitive information with the utmost discretion, maintaining secure and organized systems in compliance with institutional policies.
• Support special projects and strategic initiatives, coordinating tasks, tracking progress, and assisting with research and analysis to ensure timely completion.
• Manage daily office operations, including processing expense reports, managing supplies, and serving as administrative support as assigned.

Work Interactions

This position reports directly to the Vice President for Strategic Management and Operations (VPSMO). The Executive Assistant is a central figure in the EVP's office, working closely with the EVP's executive team, senior leadership across the GUMC and University, central Human Resources and Finance offices, external partners, and other executive support staff within Georgetown University and MedStar Health. By facilitating seamless operations and communication, this role provides critical support that enables the EVP to advance the Medical Center's mission. The work of the Executive Assistant directly contributes to GUMC's commitment to excellence in research, education, and patient care, reflecting the broader Georgetown University mission of service to the common good.

Requirements and Qualifications

• Education: Bachelor's degree.
• Experience: A minimum of five (5) years of progressively responsible experience as an Executive Assistant supporting C-suite executives or senior leadership, preferably within a complex academic, healthcare, or non-profit environment. Demonstrated experience managing complex calendars, coordinating high-volume meetings, and handling sensitive information is essential.
• Technical Qualifications:
• Expert-level proficiency in Google Workspace (Gmail, Calendar, Docs, Slides, Sheets), Zoom, and other relevant collaboration and administrative software.
• Exceptional organizational and time management skills with a proven ability to manage multiple priorities, anticipate needs, and meet deadlines in a fast-paced environment.
• Superior written and verbal communication, active listening, and interpersonal skills, with the ability to interact professionally and effectively with diverse stakeholders.
• Proven ability to identify issues, propose solutions, and act autonomously within established guidelines.
• Meticulous attention to accuracy and detail in all tasks and communications.
• Unwavering ability to handle highly sensitive, confidential, and privileged information with the utmost integrity, judgment, and discretion.
• A high degree of professionalism, strong emotional intelligence, and a service-oriented mindset.
• margin-top:0in;"> margin-top:0in;">undefinedPreferred QualificationsExperience working in a higher education or academic medical center environment.Familiarity with the unique governance structures and operational complexities of a university-affiliated medical center.An understanding of the Jesuit educational tradition and values, particularly cura personalis.A demonstrated commitment to fostering a diverse, equitable, and inclusive environment.

Work Mode DesignationThis position has been designated as On-Campus. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range

The projected annualized pay range for this position which represents the full range of anticipated compensation is: $70,000 - $90,000. Compensation is determined by a number of factors including, but not limited to, the candidate's individual qualifications, experience, education, skills, and certifications, as well as the University's business needs and external factors.

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at (202) 687-4798 or oeoc@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.