The Executive Assistant to the Chief Commercial Officer (CCO) provides high-level administrative and operational support to Gibson's commercial leadership function. This role manages complex calendars, coordinates cross-functional initiatives, and acts as a trusted right hand to the CCO in a fast-paced, revenue-driving environment. The ideal candidate anticipates needs before they arise, exercises excellent judgment with confidential information, and thrives in a high-visibility role supporting the commercial organization.
Essential Functions
- Executive & Calendar Support: Manage complex, ever-changing calendars across multiple time zones, prioritizing conflicting demands with sound judgment.
- Coordinate domestic and international travel arrangements, including detailed itineraries.
- Prepare the CCO for meetings with agendas, background materials, and follow-up action items.
- Screen and manage incoming communications, prioritizing and routing as appropriate.
- Meeting & Communication Coordination: Organize and coordinate leadership team meetings, sales kickoffs, quarterly business reviews (QBRs), and board-level commercial updates.
- Draft, proofread, and edit correspondence, presentations, and internal communications on behalf of the CCO.
- Track action items from meetings and follow up to ensure timely completion.
- Serve as a liaison between the CCO's office and internal departments (Sales, Marketing, Customer Success, Finance) as well as external partners and clients.
- Project & Operations Support: Support special projects and strategic initiatives led by the CCO, tracking timelines and deliverables.
- Assist with preparation of commercial reports, board decks, and executive presentations.
- Manage expense reports, invoices, and budget tracking related to the CCO's office.
- Coordinate department-wide events, offsites, and team-building activities.
- Coordinate commercial GTM/PTS, retail visits, and Gibson University events
- Confidentiality & Discretion: Handle sensitive commercial, financial, and personnel information with the utmost discretion.
- Exercise sound judgment in decision-making, often with limited direction.
Required Skills/Abilities
- Exceptional organizational skills with the ability to juggle multiple priorities under tight deadlines.
- Strong written and verbal communication skills.
- Advanced proficiency in Microsoft Office / Google Workspace (calendar, email, docs, slides, sheets).
- High degree of professionalism, discretion, and emotional intelligence.
- Ability to work independently and anticipate needs proactively.
- Strong interpersonal skills with the ability to build trust across all levels of the organization.
Required Education and Experience
- 5+ years of experience as an Executive Assistant, ideally supporting a C-level or senior VP-level executive.
- Proven experience supporting a commercial, sales, or revenue-focused leader preferred.
- Bachelor's degree or equivalent professional experience.
Essential Knowledge
- Familiarity with CRM tools (e.g., Salesforce, HubSpot) and project management tools (e.g., Asana, Monday.com).
- General understanding of commercial, sales, or revenue operations functions.
- Experience coordinating board materials or investor-facing communications is a plus.
Personal Qualities
- Trustworthy and discreet, with sound judgment handling sensitive information.
- Proactive, resourceful, and calm under pressure.
- Collaborative team player with a positive, service-oriented attitude.
- Detail-oriented with a strong sense of ownership and follow-through.
Travel Requirements
Minimal travel required, typically less than 10%. Occasional travel may be needed to support executive offsites, industry conferences, or board meetings.
Physical Demands
This role is primarily performed in a standard office environment. Requires the ability to sit or stand for extended periods, use a computer and phone for the majority of the workday, and occasionally lift up to 15 lbs (e.g., event or meeting materials).