Executive Assistant

Salary: $35.31 - $49.43 Hourly

Location : Central Office - Seattle, WA

Job Type: Regular Full-Time Position

Job Number: 105945

Department: Executive

Opening Date: 09/22/2026

Job Summary

We offer competitive salary, great benefits, and work that matters to our community.

The Organization: The Seattle Housing Authority (SHA) is a mission-driven leader in affordable housing, headquartered on Elliott Avenue West with sweeping views of Elliott Bay and the Puget Sound. With additional field offices across Seattle, we're committed to expanding housing opportunities, strengthening communities, and supporting a workplace where people grow and thrive.

The position: We are seeking a skilled and motivated Executive Assistant to support two department directors within the Policy, Research & Continuous Improvement and Intergovernmental Relations (IGR) teams. This role is ideal for someone who thrives in fast-moving policy environments, enjoys legislative work, and excels at translating complex information into clear, accessible summaries.

This position plays an essential role in legislative engagement, cross-government coordination, and tracking policy developments at the local, state, and federal levels. You will help ensure SHA leaders have timely, accurate insights that support informed decision-making and strengthen our relationships with agencies, partners, and elected officials.

A key part of the job involves watching public meetings, hearings, and committee sessions, then distilling key points into concise summaries. If you enjoy connecting the dots across policy conversations and helping others understand what matters most, this role will be a strong fit.

Alongside this legislative focus, you will manage high-level administrative functions that keep both teams running smoothly. These responsibilities include coordinating calendars, meetings, travel, expenses, events, communications, and handling confidential information with professionalism and discretion.

About Our Teams:

Policy, Research and Continuous Improvement & Strategic Initiatives

This team advances SHA's mission by developing solutions, using data to guide decisions, and testing strategies with staff, partners, and the people we serve. The team includes about 10 staff and a Director committed to collaboration, innovation, and SHA's values including racial and social equity.

Intergovernmental Relations (IGR)

IGR tracks and responds to local, state, and federal policy issues affecting affordable housing. This small team (Director and Coordinator) provides strategic guidance to SHA leaders, organizes tours and outreach for elected officials, and maintains partnerships locally and nationally. In this team collaboration, initiative and flexibility are highly valued.

Both teams work closely together, and the Executive Assistant is essential in supporting their shared work and keeping communication clear and organized.

We'd Love to Hear from You If You Are:

• Committed to equity and social justice
• Clear and direct in your communication
• Resourceful, persistent, and resilient
• Highly organized and adaptable
• Comfortable managing up and navigating competing priorities
• Detail-oriented and reliable
• Confident using digital tools and systems
• Able to work independently and pivot quickly as needs change
• A problem-solver who sorts, prioritizes, and follows through
• Someone who enjoys legislative environments and making complex information easy to understand

The Location: 101 Elliott Ave W, Seattle, WA 98119

The ideal candidate will have:

• Experience working in a legislative environment
• Understanding of the legislative process and government decision-making
• Ability to watch public meetings, hearings, and committee sessions and extract clear, actionable insights
• Strong ability to distill complex or lengthy information into concise summaries
• Excellent written and verbal communication
• Comfort working in fast-moving policy environments

Minimum Qualifications:

• Three years of experience as an administrative assistant or similar role such as Legislative Aide/Assistant, Office Manager, or Administrator
• Bachelor's degree in business, public administration, or a related field (or equivalent combination of education and experience)

What will you do?

• Provide executive support including scheduling, appointments, visitors, travel, expenses, and routine communications
• Facilitate communication between Directors, internal teams, external partners, and stakeholders
• Support daily operations, staff meetings, commitments, calendars, and workflow
• Represent Directors when needed and serve as liaison with internal and external partners
• Handle confidential matters and support performance, discipline, and training processes
• Conduct research, collect data, track legislation, and coordinate responses to inquiries
• Manage data systems, prepare technical reports, and update website content
• Oversee office functions including supplies, equipment purchases, payroll, attendance, and procedures
• Support personnel processes including tracking actions, assisting with interviews, and preparing hiring materials
• Coordinate contracts, monitor spending, support RFPs, and track consultant performance
• Prepare vendor payments and maintain supply and equipment inventories
• Support budget development, distribute instructions, follow up with teams, and track expenses

For additional information on the job, please see the full

How to Apply: To apply, complete the online NeoGov application by clicking the Apply button in the upper right-hand corner of this posting.

Application Tips:

• Update the Work Experience and Education sections with your most current information. Note: SHA does not accept external attachments such as resumes or cover letters.
• Complete the Agency-Wide questions. Even if you've applied to SHA before, please review and update your responses.
• Respond to any Supplemental Questions, if applicable.

Why Should You Apply?

• Our Culture: SHA offers a supportive, energetic workplace where collaboration and growth thrive. Our talented team has helped make us a nationally recognized leader in affordable housing and community development.
• Competitive Salary
• Comprehensive Benefits
• Medical, dental, and vision insurance
• Public Employees' Retirement System (PERS)
• Generous paid leave and holidays
• Work-Life Balance
• Reasonable hours
• Opportunity for part-time remote work (dependent on the position)
• Professional Development
• On-the-job training and growth opportunities

Our Commitment to Equity

SHA values your unique background and perspective - we encourage you to apply even if you don't meet every listed qualification. Learn more in ourand statement.

Benefits

Seattle Housing Authority (SHA) is pleased to offer an excellent benefits package for Regular and Project full-time and part-time employees scheduled to work at least 80 hours per month. (Temporary and On-Call positions are not eligible for the full benefits package).

The following is a brief summary of the SHA benefit programs:

Eligibility

As a new hire, your coverage begins on the first calendar day of the month if your hired date is on the first of that month. Otherwise, your coverage begins on the first of the following month.

Medical

Employees may select from four medical plans - Kaiser Permanente Standard Plan, Kaiser Permanente Deductible Plan, City of Seattle Preventive Plan, and City of Seattle Traditional Plan.

The monthly cost for each of the plans are as follows:

is $48.40 with or without children or $99.90 with spouse/domestic partner with or without children

is $25.00 with or without children or $56.92 with spouse/domestic partner with or without children

is $48.12 with or without children or $98.50 with spouse/domestic partner with or without children

is $0 with or without children or $32.34 with spouse/domestic partner with or without children

Dental

Employees may select from two dental plans - , an incentive plan, or , a managed care plan. Our dental plans include coverage for eligible dependents and are paid for by SHA.

Vision

SHA offers two vision plans through The Basic plan is fully paid for by SHA. The Vision Buy-Up plan is paid for by the employee. The Buy-Up plan provides more frequent coverage of lenses, frames, and contact lenses and includes coverage of progressive lenses.

Long Term Disability Insurance

If you are disabled, the Basic Plan will be combined with other sources of income to pay you up to $400 a month after a 90-day waiting period. Employees may purchase long-term disability coverage that provides up to 60% of gross monthly salary during disability.

Group Term Life (GTL) Insurance

You can select from one of two plans - Basic GTL, which is one-and-a-half times your annual earnings or Limited Basic GTL of $50,000.00. SHA will contribute 40% of the cost for the GTL insurance.

If you have elected Basic GTL, you may purchase supplemental term life insurance for yourself, your spouse/domestic partner, and your dependent children. The maximum amount of supplemental life insurance available is four times your annual income for the employee, 50% of the amount of coverage you elect for the spouse, and $2,000, $5,000 or $10,000 for children.

Accidental Death & Dismemberment (AD&D) Insurance

SHA offers an employee-paid group AD&D insurance plan. An employee may cover themself or a family member for amounts from $25,000 to $500,000 in $25,000 increments. AD&D insurance pays a death benefit if the insured person dies due to an accident or a percentage of the full insurance amount if the covered person loses a limb.

Retirement Plan

(PERS) membership is defined by Washington State statutes and is mandatory if you are hired into an eligible position. However, if you are retired from or have been a member of the City of Seattle, Spokane or Tacoma Employee's Retirement System, your PERS enrollment must be verified and approved by the Washington State Department of Retirement System.

Flexible Spending Account (FSA)

Employees have the option of making pre-tax contributions to pay for IRS eligible expenses. There are two accounts: a Health Care Flexible Spending Account and a Dependent Care Flexible Spending Account. Employees can sign up for one or both accounts.

Leave Benefits

Annual Leave is provided for vacation and personal time off. First year employees earn up to 3.84 hours per bi-weekly pay period (100 hours annually), increasing incrementally due to service years - up to 7.69 per hours per pay period at 25 years of service (200 hours annually). Leave hours for part time staff are pro-rated. There is a 240-hour annual carryover limit for annual leave.

Sick leave is provided for health care and related appointments. Employees earn 3.69 hours per pay period. Hours for part time staff are pro-rated. There is no maximum or carryover limit for sick leave.

Seattle Housing Authority has twelve legal, as detailed below.

New Year's Day

Dr. Martin Luther King Jr. Day

Presidents Day

Memorial Day

Juneteenth

Independence Day

Labor Day

Indigenous People's Day

Veterans Day

Thanksgiving Day

The day following Thanksgiving

Christmas Day

Additionally, up to three personal holidays are granted to regular employees each calendar year. They are available to be scheduled in advance by the employee with supervisor approval.

Regular administrative non-represented employees hired between January 1 and May 31 are granted three personal holidays. If hired from June 1 until November 10, two personal holidays are granted. If hired beginning November 11 or later, no personal holidays are granted until January 1.

Pay for Performance Program & Merit Awards

Regular Administrative non-represented staff are eligible for Merit Pay and Merit Leave awards based on their annual performance evaluation, as well as on the agency's fiscal year performance from January through December of each year. An employee's merit awards are based on the employee's performance rating, the position of the employee's salary within the salary range, and the fiscal performance of the agency. For new and promoted employees, the merit awards will be pro-rated based on length of time in the current position during the calendar year.

Public Service Loan Forgiveness (PSLF)

As an SHA employee, you may be eligible for federal Public Service Loan Forgiveness. This federal program was created to assist full-time public service professionals in reducing their federal student loan debt burden.

Employee Transportation Program

A fully subsidized commuter is offered for use on Metro, Community Transit, Pierce Transit, Kitsap Transit, Everett Transit, Sound Transit, Link Light Rail, Sounder Commuter Train routes. It can also be used on the Seattle Center Monorail. ORCA Passport also provides reduced or fully covered fares on most vanpool routes.

Additionally, an , bike racks at various sites, and shower facilities at several offices are also provided, along with discount membership (if accepted). Finally, group discount parking is available for registered vanpools in certain areas.

Flex-Time

With supervisor approval, work hours may be scheduled around core hours of 8:00 am to 5:00 pm or a compressed 4/10 workweek. This option is not available for every position.

Telework

With supervisor approval, employees can perform assigned duties from home at certain times. This option is not available for every position.

Employee Assistance Program

Confidential counseling, referral, and information services are available through

Washington Deferred Compensation Program

Tax deferred savings plans are available through the Washington State Department of Retirement Systems'

01

Do you meet the minimum requirements for this position?

• Yes
• No

02

Please note that SHA does not accept external attachments for resumes and cover letters. Did you update the education and work history sections of your application with your latest information?

• Yes
• No

Required Question