Executive Assistant

Responsibilities include managing schedules, preparing correspondence and reports, coordinating meetings and special projects, maintaining confidential records, and serving as a liaison between departments to ensure efficient communication and execution of resort initiatives. We offer a competitive pay rate and a complete benefits package; medical, dental, vision, and life insurance, paid time off, retirement plan, employee discounts, employee assistance program, and complimentary meals are provided.

Why work for The Sheraton San Diego Resort?

If you are seeking an exciting opportunity in Hospitality offering an elevated guest experience – Sheraton San Diego Resort is a fit for you! Our culture is driven by our care for our guests and associates alike. Our mission is to be a resort where guests love to stay, and our associates love to work!

Sheraton San Diego Resort is a downtown waterfront resort that offers you breathtaking views of downtown San Diego and the San Diego Bay. We offer a competitive pay rate and a complete benefits package; medical, dental, vision, and life insurance, paid time off, retirement plan, employee discounts, employee assistance program, and complimentary meals are provided.

Summary of Job Description

As the Executive Assistant to the General Manager, you provide high-level administrative support to the General Manager and resort leadership team. This role requires the use of independent judgment, discretion, and exceptional organizational skills to support daily operations within the Executive Office. Responsibilities include managing schedules, preparing correspondence and reports, coordinating meetings and special projects, maintaining confidential records, and serving as a liaison between departments to ensure efficient communication and execution of resort initiatives.

This position pays $28/hour.

Work Hours

• Will be required to work flexible scheduled shifts based on business needs.
• Scheduling includes holidays, nights, and weekends depending on resort events and functions.

Job Requirements 

• Understand the mission, vision, and goals of the hotel. 
• Minimum of 2 years of administrative or executive support experience, preferably in hospitality.
• Strong organizational, time management, and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and accuracy.
• Ability to work independently and prioritize multiple projects.
• Professional appearance and guest-focused attitude.
• Ability to sit, stand, and walk for extended periods.
• Must be able to lift up to 20 lbs occasionally.

Job Responsibilities 

• Support the General Manager and leadership team with a wide variety of administrative duties.
• Prepare correspondence, reports, presentations, agendas, requisitions, and other related materials.
• Compile, tabulate, and summarize data and prepare management information reports.
• Create forms, bulletins, charts, tables, and spreadsheets involving data analysis and manipulation.
• Review, edit, revise, and proofread documents for accuracy, completeness, and quality.
• Record and transcribe minutes from meetings, committees, and conferences.
• Arrange, schedule, and coordinate meetings, interviews, appointments, and special events.
• Coordinate assigned projects and initiatives with departments throughout the resort.
• Maintain confidential files, records, and Executive Office documentation.
• Assist with executive communications and follow up on departmental action items.
• Support VIP guest experiences, leadership functions, and associate recognition events as directed.
• Follow 4 Keys service standards, standard operation procedures, and safety standards.
• Follow all appropriate policies and procedures while constantly striving to improve all standards of operations.
• Follow safety and security procedures.
• Work cohesively with co-workers and all departments as part of a team.
• Follow all appropriate policies and procedures while constantly striving to improve standards of operations.
• Adhere to attendance and reliability standards.
• Additional guest services duties as assigned by management.
• Follow all additional duties as assigned by management.

All duties and requirements stated are essential job functions. This description is not an exclusive or exhaustive list of all functions that an associate in the position may be asked to perform. This does not create an employee contract, express implied, or otherwise, and does not alter the “at will” employment relationship of the employer or employee. Management reserves the right to change, modify and/or alter any of the duties listed to meet business needs.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you need accommodation for any part of the application process because of a medical condition or disability, please contact: 

human.resources@sheratonsandiegohotel.com

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Sheraton San Diego Resort is an Equal Opportunity Employer M/F/Disability/Veteran and Drug Free.