Executive Assistant

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Job ID

60491

Location

St. Louis

Full/Part Time

Full-Time

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Hiring Department

Mercantile Library

Job Description

Essential Duties and Responsibilities include the following; other duties may be assigned as necessary:

• Provide administrative assistant support to director and curators.
• Coordinate membership program, perform necessary tasks for maintenance of membership database and records.
• Record cash and in-kind donations including those for Barriger and Pott Libraries; print thank you letters for cash and in-kind gifts for appropriate signature.
• Coordinate planning and execution of all library events to include weekend and evening programs.
• Coordinate planning and execution of all library board meetings.
• Purchase office supplies, archival and cataloguing materials, and other items as needed in accordance with the library's budget and director's approval. Ensure all purchases adhere to the University of Missouri System's Procurement policies and procedures.
• Assist with design, formatting and production of event and collection related printed materials.
• Provide other assistance to director and curators as required.

This position reports to the Executive Director of the St. Louis Mercantile Library.

Shift

40 hours/week, Monday through Friday. Typical shift: 8am-5pm with some flexibility; occasional evenings and weekends for special events.

Minimum Qualifications

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

• Working knowledge of the Adobe suite, particularly Photoshop and Acrobat
• Experience and/or training in Graphic Art
• Experience in a library or museum setting is a plus
• Complete proficiency with the full Microsoft Office suite
• Exceptional verbal and written communication skills
• Excellent organizational skills and careful attention to detail
• Ability to work effectively in a fast-paced environment that requires multitasking
• Reliability and punctuality are essential
• Strong people skills and an excellent customer service attitude
• Ability to lift forty pounds and push a loaded cart

Anticipated Hiring Range

$22-$24

Grade: GGS-008

University Title: EXECUTIVE ASSISTANT

Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Application Materials

• Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.
• Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Careers: https://www.umsl.edu/services/hrs/careers/index.html
• Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email employment@umsl.edu. If you are experiencing technical problems, please email umpshrsupport@umsystem.edu.

Sponsorship Information

Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please email the Office of Human Resources at umslhr@umsl.edu.