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Secretarial, Clerical and Administrative Assistant Jobs

Executive Assistant

Spectrum

Saint Louis, MO

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JOB DETAILS
SKILLS
Alliance/Partner Management, Animal Care, Best Practices, Budgeting, Business Support, C-Level Management, Communication Skills, Cross-Functional, Delivery Driving, Detail Oriented, Distribution Services, Documentation, Establish Priorities, Event Management, Executive Assistant Skills , Expense Reports, Finance, Leadership, Marketing, Marketing Communications, Meeting Minutes, Microsoft SharePoint, Multitasking, Onboarding, Organizational Skills, Performance Metrics, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Process Management, Project Tracking, Purchase Orders, Research & Development (R&D), Sales, Sales Communications, Schedule Development, Statistical Reports, Supply Chain, System Operations, Team Player, Terrestrial Trunked Radio (TETRA), Time Management, Willing to Travel, Writing Skills
LOCATION
Saint Louis, MO
POSTED
2 days ago
Division Information
The Pet Care business unit of Spectrum Brands is based in St. Louis, Missouri with distribution, manufacturing and sales offices throughout the US and globe. Owners of dogs, cats, birds, small animals, fish and reptiles rely on our brands for exceptional value and trusted results. Our industry-leading brands include Tetra®, Instant Ocean®, Marineland®, 8-in-1®, Dingo®, FURminator®, Nature's Miracle®, GloFish®, DreamBone® and SmartBones®.

Job Summary
As a trusted partner to business unit president, you'll act as agatekeeper, thought partner, and problem-solver-handling complex and confidential matters with discretion and sound judgment. The ideal candidate is proactive, highly organized, and comfortable working in a dynamic, fast-paced environment with minimal oversight. This role plays a critical role in driving leadership operating rhythm, aligning cross-functional needs, and ensuring effective execution of strategic engagements. The EA will act as a force multiplier for the President, enhancing efficiency, communication, and impact across the business unit

Primary Duties & Responsibilities
  • Manage and optimize the leader's dynamic calendar-balancing competing priorities, resolving scheduling conflicts, and protecting time for thought work.
  • Manage and prioritize inbound requests from the team or external partners
  • Organize annual calendar to ensure key meetings are known and accounted for
  • Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities and compile meeting notes as required
  • Manage travel schedules, reservations and expense reports for leadership team (domestic and international travel)
  • Manage PO's as needed to support business unit activities. Liase with finance department for budget process assistance and oversight
  • Collect and compile statistical reporting for KPI's
  • Timekeeping support for attendance and vacation
  • Event planning for both internal and external meetings
  • Track progress on selected initiatives, identify roadblocks, and ensure timely execution
Operational Efficiency
  • Optimize executive workflows by triaging issues, understanding priorities, and streamlining communications.
  • Consolidate executive reports, board materials, and business reviews.
  • Coordinate and lead internal operating rhythms such as leadership meetings, off-sites, and town halls.
  • Support the hiring and onboarding process for new team members within the organization, ensuring a smooth and well-equipped start.
Cross-Functional Connection
  • Serve as a liaison between the President and functional leaders (Marketing, Sales, R&D, Supply Chain, Finance, HR).
  • Track and help drive progress on key initiatives, ensuring timely follow-ups, clear ownership, and aligned timelines.
Communications & Culture
  • Draft internal communications and messaging on behalf of the President.
  • Drive culture-building initiatives in partnership with HR and the leadership team.
  • Facilitate Sales and Marketing communications and documentation through SharePoint management
  • Act as a culture ambassador and valued member of the executive support team fostering a collaborative, high-performing, and inclusive environment. Partner closely with other Executive Assistants to share best practices, provide backup support, and uphold consistent standards across the organization.

Education and Experience Profile
  • Bachelor's Degree preferred and Associate Degree is required
  • 10+ years of experience as an Executive Assistant, with at least 5 years supporting C-level executives. Extensive experience managing executive-level calendars, including across time zones and with international travel.

Required Skills
  • Impeccable attention to detail, strong planner, exceptional written and verbal communication skills. Comfortable operating in structured environment with clear direction and oversight
  • Ability to anticipate needs, take initiative, and problem-solve independently. High energy. Can mobilize to complete complex tasks.
  • Initiative in evaluating and improving processes, systems, and operational workflows.
  • A strong internal network-building capability and the ability to quickly learn and navigate organizational structures. Controls schedule and wields influence.
  • Some financial acumen and budget experience
  • High degree of discretion dealing with confidential information
  • Must be able to work independently in an executive office environment, juggling many priorities against tight deadlines
  • Trusted advisor mentality with executive presence.
  • Resilient - calm under pressure

Work Environment
Working conditions are normal for an office environment.

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this job/classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Spectrum Brands is an Equal Employment Opportunity/Affirmative Action employer.

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About the Company

S

Spectrum

Charter Communications, Inc. (NASDAQ:CHTR) is a leading broadband connectivity company and cable operator serving more than 31 million customers in 41 states through its Spectrum brand. Over an advanced communications network, the company offers a full range of state-of-the-art residential and business services including Spectrum Internet®, TV, Mobile and Voice. For small and medium-sized companies, Spectrum Business® delivers the same suite of broadband products and services coupled with special features and applications to enhance productivity, while for larger businesses and government entities, Spectrum Enterprise provides highly customized, fiber-based solutions. Spectrum Reach® delivers tailored advertising and production for the modern media landscape. The company also distributes award-winning news coverage, sports and high-quality original programming to its customers through Spectrum Networks and Spectrum Originals. More information about Charter can be found at corporate.charter.com.
COMPANY SIZE
10,000 employees or more
INDUSTRY
Computer/IT Services
FOUNDED
1993
WEBSITE
https://jobs.spectrum.com/

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