Executive Assistant & Office Coordinator

Come grow with us by joining our team as an Executive Assistant! We are seeking a highly organized, proactive, and personable Executive Assistant & Office Coordinator to support our executive team while ensuring the smooth day-to-day operations of a 100-person office. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in creating a welcoming and efficient workplace. As the first point of contact for guests, this individual will play a key role in representing the company’s professionalism and culture.

Who is Model 1, formerly known as Creative Bus Sales?

Since we got our start in 1980, Model 1 Commercial Vehicles has grown to become the nation’s largest dealership, representing more than 20 top manufacturers across the U.S. And we did it all by listening to and investing in customers like you.  Customers who want more than a dealer. Customers who want a partner in creative solutions to the challenges you face today, and visionary thinking for what’s next.

It’s the strength of our relationships – both with customers and manufacturers – that allows us to keep a finger on the pulse of what you need and what’s possible to not just source but create together. Whether it’s custom-built vehicles or alternative fuel and electric vehicle (EV) options, you’ll have a partner from challenge all the way through solution and beyond.

Our Core Values: At Model 1, we are committed to living our core values:

• Solving Problems: Trust what you know. Work together to find solutions.  See every angle and figure it out.
• Setting the Tone: Establish the mood that puts others at ease. Be the person that you’d want to interact with – approachable and transparent.
• Drive Forward: Keep your eyes up to see what’s ahead. Imagine better methods.  Seize opportunities.  Move the business and the market, meaningfully.
• Find Balance: Match your energy at work to your energy with family, friends, and community. Decide and align your priorities.  Pour into yourself and those around you.
• Own It: Take the extra step. Fix issues when they come up.  Care from start to finish.  Do the right thing, every time.

What You Will Gain

• Competitive benefits, including health insurance, paid holidays, and vacation pay
• Continuous training to provide you the opportunity to develop your full potential and be a true business partner
• Access to an expansive network of mentors and networking opportunities
• Top quality technology to assist in your daily responsibilities to allow for more efficiencies to deliver outstanding customer service
• Be a central part of a collaborative and growing team
• Opportunity to make a meaningful impact on both executive operations and office culture
• Work in a dynamic environment where no two days are the same

Executive Support:

• Manage complex calendars, including scheduling meetings and coordinating across multiple stakeholders
• Arrange domestic and international travel, including flights, accommodations, itineraries, and expense reporting
• Prepare, organize, and distribute meeting materials, presentations, and agendas
• Take meeting notes and track follow-ups when needed
• Assist with special projects and administrative tasks as assigned

Office Management & Coordination:

• Maintain inventory and ensure the office is fully stocked with supplies, snacks, and essential items
• Coordinate with vendors for office services, deliveries, and maintenance
• Oversee organization and cleanliness of shared spaces, conference rooms, and common areas
• Manage incoming and outgoing mail and packages
• Coordinate large meetings and events at the office

Front Desk & Guest Experience:

• Serve as the first point of contact for visitors, creating a welcoming and professional environment
• Greet guests, manage check-ins, and coordinate meeting logistics
• Answer and direct incoming calls and general inquiries

Qualifications:

• 2+ years of experience in an executive assistant, administrative, or office coordination role
• Exceptional organizational and time management skills with strong attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and adapt in a dynamic environment
• Proficiency in Microsoft Office, Google Workspace, and scheduling tools
• Strong problem-solving skills and a proactive mindset

Preferred Attributes:

• Friendly, approachable, and highly professional demeanor
• Strong interpersonal skills with a customer-service mindset
• Ability to handle confidential information with discretion
• Resourceful and able to anticipate needs before they arise