Executive Assistant
Beacon Hill Staffing Group, LLC
New York, New York
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JOB DETAILS
SALARY
$80,000–$100,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Biology, Business Development, Calendar Management, Channel Strategies, Communication Skills, Compensation and Benefits, Consulting, Continuous Improvement, Customer Relationship Management (CRM) Systems, Detail Oriented, Employee Benefits, Establish Priorities, Executive Assistant Skills , Expense Tracking, Fortune 500 Customers, Fundraising, Legal, Logistics, Microsoft Office, Operational Support, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Property Maintenance, Regulations, Reimbursement, Systems Maintenance, Time Management, Willing to Travel, Writing Skills
LOCATION
New York, New York
POSTED
3 days ago
Our client is seeking a highly proactive, strategic Executive Assistant to support a Partner within a global fundraising and consulting firm. This role operates as a quasi-Chief of Staff, requiring strong critical thinking, calendar ownership, and the ability to anticipate needs several steps ahead. The environment is fast‑paced and mission‑driven, and the ideal candidate is curious, confident, and deeply invested in the "why" behind their executive's work. Hours are generally 9:00am-5:00pm with flexibility to respond after hours as needed, and the role follows a hybrid schedule of 2-3 days onsite (aligned with the executive's schedule).
Key Responsibilities:
- Provide high‑level executive support to a Partner focused on strategy and operations
- Manage complex, high‑volume calendars, using strategic thinking to prioritize meetings and optimize time
- Coordinate domestic and international travel, including itineraries and real‑time adjustments
- Prepare for meetings by gathering materials, building in prep time, and aligning stakeholders
- Act as a thought partner to the executive, applying critical thinking to scheduling and prioritization
- Track follow‑ups, next steps, and key deadlines across projects and client engagements
- Support business development efforts, including meeting coordination and materials preparation
- Process expenses and ensure timely submission of reports
- Maintain organized systems for contacts, documents, and internal records
- Partner with other Executive Assistants to ensure coverage and collaboration across teams
- Contribute to light office operations support, including meeting logistics and shared resources
Qualifications:
- 3+ years of Executive Assistant or comparable support experience
- Bachelor's degree preferred
- Strong calendar management experience with ability to think strategically, not just execute
- Excellent organizational skills with strong attention to detail
- High level of professionalism and discretion
- Proactive, self‑starter mindset with ability to operate independently
- Strong written and verbal communication skills
- Ability to thrive in a fast‑paced, high‑volume environment
- Comfortable asking questions, challenging assumptions, and thinking critically
- Proficiency in Microsoft Office; experience with CRM or project tools a plus
Compensation/Benefits:
- Up to $80K-$100K base salary + paid overtime
- Medical, dental, and vision benefits (employee contribution)
- Fertility benefits and wellness perks (including Peloton membership)
- PTO package
- Hybrid schedule with flexibility based on executive needs
- Strong culture of collaboration, tenure, and internal growth opportunities
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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Beacon Hill Staffing Group, LLC
Beacon Hill Staffing Group was founded to set a new standard in search, career placement and flexible staffing.
Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Government Services, Beacon Hill Legal, Beacon Hill Life Sciences, Beacon Hill Solutions and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.
Or you can visit one of our branch locations www.beaconhillstaffing.com/locations
We look forward to working with you.
COMPANY SIZE
1,000 to 1,499 employeesINDUSTRY
Staffing/Employment Agencies
FOUNDED
2000
WEBSITE
https://www.beaconhillstaffing.com/