Executive Assistant

Job Title: Executive Assistant

Location: New York, NY 10007

Duration: Temp - 6 months (possible extension)

Pay Range: $35/hr $45/hr (W2)

Job ID: 406484

About TSR

TSR is a trusted staffing and workforce solutions partner with more than 50 years of experience delivery highly qualified talent to support clients' most critical business and technology initiatives. Through a disciplined approach to sourcing, candidate vetting, and delivery, TSR helps organizations scale teams quickly while maintaining quality and reliability. TSR operates with a global delivery model, leveraging specialized teams to support enterprise clients across North America and beyond.

In June 2024, TSR was acquired by Justin Christian, founder and CEO of BCforward, a global provider of professional services and workforce solutions. This partnership expands TSR's ability to deliver broader capabilities, global delivery resources, and enhanced opportunities for both clients and consultants.

Job Description

We are seeking an Executive Assistant to join our dynamic team supporting a senior executive. The role will ensure efficient operation of the executive's office through proactive, reliable administrative and project-based support. The ideal candidate will have strong experience in executive calendar and travel management, meeting and event coordination, and stakeholder communications, and a proven ability to prioritize competing demands and deliver confidential work with discretion.

Responsibilities:

• Manage complex calendars with real-time scheduling support, prioritization, and conflict resolution.
• Prepare the executive for meetings by gathering inputs, creating materials, and ensuring timely distribution.
• Plan and execute meetings, offsites, team all-hands, and events, including venues, catering, technology setup, agendas, notes, and follow-ups.
• Coordinate logistics for internal and external guests, including building access, arrival details, and visitor support.
• Arrange domestic and international travel, create detailed itineraries, and ensure a seamless travel experience.
• Process business expenses promptly and maintain accurate records.
• Handle office tasks such as generating reports and presentations, setting up meetings, and managing supplies.
• Anticipate stakeholder needs and support a positive, efficient experience across time zones.

Required Skills & Qualifications:

• 5+ years of administrative experience with direct support to executives.
• Experience supporting C-level leaders with discretion and confidentiality.
• Bachelor's degree.
• Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides).
• Proven management of international travel and complex calendars.
• Strong written and verbal communication skills across phone, text, Slack, and email.
• Organized, self-driven, solutions-oriented, with sound judgment and follow-through.

Preferred Skills:

• Experience coordinating global teams across time zones.
• Event planning and executive meeting production experience.

Work Schedule & Environment:

• Monday to Friday, core hours 9 a.m. to 6 p.m., with responsiveness to time-sensitive requests outside core hours.
• Onsite Monday to Thursday, remote on Fridays.
• Contract duration of 6 months with possible extensions.

Why TSR?

At TSR, we believe in advancing lives and careers. When you join our team, you gain access to:

• Competitive compensation and benefits
• Opportunities for growth with global clients
• A supportive, inclusive culture that values innovation and people
• Exposure to cutting-edge technologies and projects

About Our Commitment

TSR is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status.

Interested? Apply Now!

If this sounds like the right opportunity for you, please apply with your most recent resume.

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