Executive Assistant

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . This highly visible, client-facing role is ideal for someone who can strategically manage complex schedules, anticipate changing priorities, and coordinate extensive travel while building strong relationships with senior professionals and external stakeholders.

Our client is seeking an experienced Executive Assistant to support a Sports and Entertainment investment team within a fast-paced private equity environment. This highly visible, client-facing role is ideal for someone who can strategically manage complex schedules, anticipate changing priorities, and coordinate extensive travel while building strong relationships with senior professionals and external stakeholders. The ideal candidate is proactive, highly organized, and confident, with excellent judgment, communication skills, and the ability to make thoughtful decisions that protect executives' time. Hours are generally 9:00am-5:00pm with flexibility to arrive early or stay late for meetings and events, along with an expectation to monitor email after hours for time-sensitive travel changes. The role is primarily onsite five days per week, with designated seasonal remote flexibility during the summer and holiday periods.

Key Responsibilities:

• Provide comprehensive administrative support to senior investment professionals, including complex calendar management, scheduling, and prioritization of internal and external meetings
• Manage calendars strategically by anticipating conflicts, understanding meeting priorities, coordinating conference rooms and catering, and making informed scheduling adjustments
• Coordinate extensive domestic and international travel, including flights, hotels, car services, restaurant reservations, time zones, itineraries, and individual travel preferences
• Prepare executives for meetings by coordinating agendas, conducting relevant research, and ensuring materials and logistical details are organized in advance
• Process and manage expenses accurately while maintaining organized administrative workflows and timely follow-through
• Serve as a client-facing partner who builds strong relationships with internal and external stakeholders and communicates confidently on behalf of senior professionals

Qualifications:

• 3+ years of Executive Assistant or administrative support experience, with experienced career EAs also strongly considered
• Bachelor's degree required
• Financial services, private equity, investment management, or professional services experience preferred
• Demonstrated expertise in complex calendar management and domestic and international travel coordination
• Excellent communication and relationship-building skills with strong judgment and a confident, professional presence
• Proactive, highly organized, and detail-oriented with the ability to anticipate needs and remain adaptable in a fast-paced environment

Compensation/Benefits:

• Up to $125K-$150K base salary + discretionary bonus
• 100% employer-paid medical, dental, and vision coverage
• 401(k) with company match, annual wellness stipend, and concierge healthcare membership
• PTO package
• Daily company-provided breakfast and lunch
• Seasonal remote flexibility, including Summer Fridays, the last week of August, and the year-end holiday period

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)