Executive Assistant

The ideal candidate is highly organized, proactive, resourceful, and comfortable interacting with senior leaders, external partners, and cross-functional teams. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs.

Kforce has a client that is seeking an Executive Assistant in New York, NY. Summary: We are seeking an experienced Executive Assistant to provide high-level administrative support to senior executives. This role is responsible for managing complex calendars, coordinating travel and meetings, processing expenses, handling confidential information, and supporting multiple priorities in a fast-paced environment. The ideal candidate is highly organized, proactive, resourceful, and comfortable interacting with senior leaders, external partners, and cross-functional teams. Key Responsibilities:

• Executive Assistant will manage complex calendars, schedules, and appointments for senior executives
• Coordinate domestic and international travel arrangements and itineraries
• Prepare and process expense reports and related documentation
• Coordinate meetings, agendas, meeting spaces, technology, catering, and visitor logistics
• Provide scheduling and administrative support to additional leaders as needed
• Manage competing priorities and ensure timely follow-up on executive requests
• Coordinate communications across internal teams and external partners
• As an Executive Assistant, you will prepare presentations, correspondence, reports, and meeting materials
• Handle confidential business information with discretion
• Conduct research and support special projects and organizational initiatives
• Partner with other Executive Assistants, HR, Facilities, and Operations teams
• Support events, marketing initiatives, and other executive activities as needed

Requirements:

• 3-5+ years of administrative experience supporting Vice President-level executives or above
• Experience supporting multiple senior executives simultaneously
• Strong calendar, scheduling, travel, and expense management experience
• Excellent written, verbal, and telephone communication skills
• Excellent organizational and time-management skills
• Strong proficiency with Google Workspace/G Suite and business productivity tools
• Strong judgment, diplomacy, and attention to detail
• Strong interpersonal skills and executive presence
• Ability to handle sensitive and confidential information
• Ability to independently manage multiple projects and competing deadlines
• Ability to work effectively under pressure in a fast-paced environment

Preferred Qualifications:

• Media, streaming, sports, technology, or entertainment experience
• Marketing or media planning experience
• Experience supporting high-visibility events
• Experience coordinating with senior executives and external business partners

Key Skills:

• Executive Support
• Complex Calendar Management
• Travel Coordination
• Expense Management
• Meeting & Event Coordination
• Google Workspace
• Executive Communication
• Project Coordination
• Confidentiality & Discretion
• Stakeholder Management
• Organization & Prioritization
• Problem Solving
• Attention to Detail