Executive Assistant

At-a-Glance:
Join a global financial institution, contributing to high-level operations.

Position Type:

• Contract
• On-Site
• Hybrid schedule: Onsite Monday–Thursday

Required:

• Experience in financial services.
• Experience in Executive Assistant, Administrative Assistant, Sales Support, or Client Support roles (3+ years).
• Proficient with Microsoft Office, specifically MS Outlook.
• Strong proficiency in Concur for expense management.
• Excellent communication, organization, and interpersonal skills.
• High degree of professionalism, organizational, and time management skills.
• Ability to work well in a team-oriented environment.
• Adaptable team player.
• Great ability for task prioritization.
• Self-starter and proven ability to act proactively.
• Local candidates preferred.

Preferred:

• Bachelor's degree.
• Experience in Financial Services, Asset Management, Investment Management, Wealth Management, Investment Banking, or Professional Services.

Responsibilities:

• Wear multiple hats and embrace all levels of work, ranging from urgent ad hoc senior management requests to executive assistant coverage.
• Manage complex international/domestic travel plans and calendar management – Client Travel knowledge preferred.
• Book flights, hotels, and ground transportation.
• Succeed in a fast-paced environment with short turnaround on deliverables.
• Provide backup coverage to Current Administrative Assistants during vacation/sick days.
• Process Events and Conferences (EnC) approvals accurately.
• Possess strong knowledge and experience of Concur for expense management.
• Experience managing complex domestic and international travel, calendars, expenses, meeting logistics, and executive support activities.
• Must be highly organized, proactive, adaptable, and comfortable supporting multiple stakeholders in a fast-paced environment.

If your background aligns with what we’re looking for, you may receive a call from Ava, our virtual recruiter, for a brief screening conversation. Ava will ask a few questions about your experience and interest in the opportunity.