Executive Assistant

Greystone is a private national commercial real estate finance company with an established reputation as a leader in multifamily and healthcare finance, with $13 billion in loan originations in 2025. The firm consistently ranks in the Top 10 for Fannie Mae & Freddie Mac by multifamily loan volumeand is the #1* Overall HUD Multifamily and Healthcare Lender in the country. Greystone also ranks nationally as a top affordable housing, seniors housing, and small balance loan lender. At Greystone, charity is at the heart of who we are and what we do.

At Greystone, everything we do is driven by our purpose of improving others' lives. As we work hard to maintain our ranking as a top national commercial real estate lender, our culture of caring and support is just as important. We don't just say "Where People Matter" - we lead with this mantra every day to guide our actions and behaviors. Greystone is committed to fostering and preserving a culture of inclusion. Belonging is at the heart of our culture of caring, integrity and excellence and is a driving force behind our entrepreneurial spirit and creativity.

The Executive Assistant will support our incoming Chief Information Officer (CIO). The Executive Assistant will play a pivotal role in ensuring the CIO is always up to date and organized and will provide support to ensure projects and strategic initiatives move forward effortlessly. This is a fantastic opportunity for an Executive Assistant with strong prior experience who is looking to take their career to the next level and partner with the Executive. The Executive Assistant will display the highest level of discretion and professionalism. This position will be on site and based in our New York City headquarters.

Primary Duties and Responsibilities

• Proactively identify issues that could impact CIO's commitments and develop innovative solutions to mitigate risks
• Manage the email inbox for the CIO, filter all correspondence and provide a summary of most essential information
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Assist the CIO with any necessary meeting preparation and when requested, join the CIO in meetings to take notes and follow up with responsible parties to ensure tasks are completed as agreed upon
• Creates list of action items from meetings and tracks their progress
• Maintains the highest level of confidence and protects operations by keeping information confidential

• Minimum of 5+ years of experience as an Executive Assistant reporting directly to senior management
• Flexibility outside of "regular" business hours
• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
• Excellent verbal and written communication skills
• Superior time management skills with the ability to multitask while prioritizing tasks to meet deadlines
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Superior judgement, professionalism, poise, ability to maintain the highest level of confidentiality and assertiveness
• Exceptional interpersonal skills
• Friendly and professional demeanor