Executive Assistant

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Our client is seeking a proactive and highly organized Executive Assistant to support a team of Investment Professionals within a growing investment firm. This role is ideal for someone who thrives in a fast-paced, relationship-driven environment and can confidently manage changing priorities, complex travel, and high-volume scheduling. The ideal candidate is resourceful, adaptable, and service-oriented, with strong communication skills and knowledge of New York City to help coordinate client meetings, dinners, and executive logistics. Hours are generally 9:00am-5:00pm with flexibility for occasional early or late meetings, and the role is fully onsite five days per week.

Key Responsibilities:

• Provide comprehensive administrative support to Vice Presidents and Principals, including complex calendar management, scheduling, and meeting coordination
• Coordinate frequent domestic and international travel, working closely with a travel agency to manage flights, hotels, transportation, itineraries, and changing logistics
• Proactively manage frequently shifting calendars in Outlook, prioritizing meetings around senior leadership schedules and business needs
• Coordinate client dinners, restaurant reservations, meetings, and other external engagements throughout New York City
• Draft and manage professional email correspondence while ensuring accuracy, strong grammar, and timely follow-through
• Partner closely with Investment Professionals and the broader administrative team to anticipate needs, troubleshoot issues, and provide flexible support as priorities evolve

Qualifications:

• 2-4+ years of Executive Assistant, Administrative Assistant, or comparable professional support experience
• Strong experience coordinating executive travel, including international arrangements
• Demonstrated calendar management experience with proficiency in Microsoft Outlook
• Excellent written and verbal communication skills with strong grammar and attention to detail
• Adaptable, proactive, and collaborative with the ability to manage changing priorities in a fast-paced environment

Compensation/Benefits:

• Up to $90K-$100K base salary + bonus opportunity
• 100% employer-paid medical, dental, and vision coverage for employees and families, plus an annual HSA contribution
• 401(k) with company contribution
• Competitive PTO package

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)