Executive Assistant

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . This role requires an established career Executive Assistant who can seamlessly manage an ever-changing schedule, extensive international travel, and sensitive communications while anticipating needs and exercising exceptional discretion.

Our client is seeking a seasoned Executive Assistant to provide dedicated support to the Global Head of Human Capital within a highly visible, fast-paced global investment environment. This role requires an established career Executive Assistant who can seamlessly manage an ever-changing schedule, extensive international travel, and sensitive communications while anticipating needs and exercising exceptional discretion. The ideal candidate is proactive, solutions-oriented, and highly organized, with the maturity to build trusted relationships across all levels of a complex global organization. Hours are generally 8:30am-5:00pm with flexibility to remain accessible after hours for time-sensitive calendar or travel changes, and the role is fully onsite five days per week with remote Fridays between July 4th and Labor Day weekend.

Key Responsibilities:

• Provide comprehensive executive support to the Global Head of Human Capital, including heavy calendar management, scheduling, correspondence, and prioritization across global teams
• Coordinate complex domestic and international travel, including flights, hotels, ground transportation, detailed itineraries, agendas, and last-minute changes
• Anticipate calendar conflicts, shifting priorities, and executive needs while proactively resolving issues and communicating changes to relevant stakeholders
• Manage expenses, CRM updates, correspondence, meeting materials, and recurring administrative projects with exceptional accuracy and follow-through
• Coordinate leadership meetings, team outings, offsites, and executive events, including meeting spaces, materials, hospitality, and other logistics
• Serve as a trusted liaison across executives, employees, investors, portfolio organizations, and external stakeholders while maintaining strict confidentiality

Qualifications:

• 7-10+ years of Executive Assistant experience, ideally within financial services, investment management, professional services, or another large global organization
• Bachelor's degree preferred
• Extensive experience managing complex, frequently changing calendars and high-volume domestic and international travel
• Experience with Amex Travel, Concur, Microsoft Outlook, and the broader Microsoft Office Suite strongly preferred
• Exceptional discretion, judgment, communication skills, and attention to detail with the ability to handle highly sensitive information
• Proactive, solutions-oriented career Executive Assistant who thrives in a fast-paced environment and takes pride in providing long-term executive support

Compensation/Benefits:

• Up to $140K-$165K base salary + bonus
• Comprehensive medical, dental, and vision coverage beginning on day one, plus HSA, healthcare concierge, and onsite wellness resources
• 401(k) with company match
• PTO package
• Comprehensive family-building, parental leave, backup care, wellness, mental health, commuter, and financial planning benefits
• Annual fitness reimbursement, complimentary daily breakfast and lunch, charitable matching, and additional employee wellness perks

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)