Executive Assistant II (In-Office)

Resp & Qualifications

PURPOSE:

The Executive Assistant II provides high-level, high-quality administrative and organizational support to the Executive Vice President, CFO & Treasurer performing a wide variety of administrative functions. The Executive Assistant II develops relationships with key stakeholders within the division and throughout the company, using excellent interpersonal skills to solve problems and manage multiple priorities in support of their executive and the success of their division and the broader company. Works with minimal supervision and has latitude with independent judgement.

ESSENTIAL FUNCTIONS:

• Maintain the Executive Vice Presidents, CFO & Treasurer work schedule and appointment schedule by planning and scheduling internal and external meetings, conferences calls, conferences and travel. Assist the Executive Vice President prepare for meetings by putting together agendas; executive level presentations and reports. Establish and maintain project tracking system to support the Executive Vice President in establishing priorities and meeting critical deliverables.
• Tracks and coordinates with staff to ensure completion of all action items for the Executive. Communicate effectively with all levels of associates, including Executive Staff and their Executive Assistants. Facilitate communication between Executive Vice President and direct reports. This includes creating an atmosphere in which timely and high-quality information flows smoothly both up and down the organization and encourages open expression of ideas and opinions.
• Attends meetings as necessary and/or required; records action items and distributes as necessary. Supports off site meetings and conferences sponsored by the executive. Plan and attend external meetings - to include site review and selection of caterers, etc., while staying within specified budget.
• Coordinates requirements with executive staff at other locations. Coordinate executive communications, including taking calls, responding to incoming emails or other forms of electronic communications, and interfacing with internal and external visitors and business partners, including Board Members. Analyze and prioritize all correspondence and communication, directing inquiries to appropriate areas in an effective and efficient manner. Maintains reimbursement files for the budget. Provide historical reference by developing and maintaining an organized filing and retrieval system for paper and electronic documents; recording meeting discussions and distributing minutes to key stakeholders.
• Works in an unsupervised capacity.
• Complete special projects in a timely and efficient manner. Put tools and processes in place to ensure that Senior Vice President/Executive Vice President meets critical project deadlines and deliverables and is fully prepared for all planned meetings. Perform other general administrative duties including but not limited to ordering supplies and assisting the Vice President with expense reports and business-related financial record keeping.

QUALIFICATIONS:

Education Level: High School Diploma or GED.

Experience: 7 years experience supporting executive level management.

Knowledge, Skills and Abilities (KSAs)

• Adept at learning new technologies to perform data entry, manage calendars, and create reports.
• Proficient in Microsoft Office applications.
• Strong time-management and organizational skills.
• Excellent communication skills both written and verbal.
• Must be able to meet established deadlines and handle multiple customer service demands from internal and external customers, within set expectations for service excellence. Must be able to effectively communicate and provide positive customer service to every internal and external customer, including customers who may be demanding or otherwise challenging.

Salary Range: $64,800 - $118,800

Salary Range Disclaimer

The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the work is being performed. This compensation range is specific and considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate''s work experience, education/training, internal peer equity, and market and business consideration. It is not typical for an individual to be hired at the top of the range, as compensation decisions depend on each case''s facts and circumstances, including but not limited to experience, internal equity, and location. In addition to your compensation, CareFirst offers a comprehensive benefits package, various incentive programs/plans, and 401k contribution programs/plans (all benefits/incentives are subject to eligibility requirements).

Department

CFO CareFirst

Equal Employment Opportunity

CareFirst BlueCross BlueShield is an Equal Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Federal Disc/Physical Demand

Note: The incumbent is required to immediately disclose any debarment, exclusion, or other event that makes him/her ineligible to perform work directly or indirectly on Federal health care programs.

PHYSICAL DEMANDS:

The associate is primarily seated while performing the duties of the position. Occasional walking or standing is required. The hands are regularly used to write, type, key and handle or feel small controls and objects. The associate must frequently talk and hear. Weights up to 25 pounds are occasionally lifted.

Sponsorship in US

Must be eligible to work in the U.S. without Sponsorship

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