Executive Assistant I

This position is ideal for a highly organized, proactive professional who can manage competing priorities, handle confidential information, and operate independently in a fast-paced corporate environment. The successful candidate will demonstrate exceptional attention to detail, strong communication skills, sound judgment, and the ability to anticipate needs and stay ahead of deadlines.

Title: Executive Assistant I
Hiring Organization: Connexion Systems & Engineering

Compensation, Benefits, and Employment Type

• Duration: 9+ month contract, possible extension or conversion
• Pay rate: $46- $68/hr DOE
• Job Location: San Carlos, CA
• Work Model: 100% onsite
• Schedule: Monday – Friday, 1^st shift
• Job#: bh19531

Description:
We are seeking an experienced Executive Assistant I to provide high-level administrative support to an Executive Leadership Team member. This position is ideal for a highly organized, proactive professional who can manage competing priorities, handle confidential information, and operate independently in a fast-paced corporate environment.

The successful candidate will demonstrate exceptional attention to detail, strong communication skills, sound judgment, and the ability to anticipate needs and stay ahead of deadlines.

Key Responsibilities

• Manage complex executive calendars, scheduling, and meeting coordination.
• Arrange extensive domestic and international travel, including detailed itineraries and expense reports.
• Prepare and format confidential and non-routine documents and correspondence.
• Manage professional internal and external communications.
• Develop and prepare complex PowerPoint presentations and executive-level materials.
• Coordinate conferences, meetings, and special events both on-site and off-site.
• Handle sensitive and confidential information with a high degree of discretion.
• Provide administrative support to local and global team members.
• Support administrative projects by researching, gathering, analyzing, formatting, and summarizing information.
• Assist with planning and executing special events and other administrative initiatives.
• Train and supervise junior-level administrative staff as needed.
• Screen calls, take messages, redirect inquiries, and provide information regarding company policies and procedures.
• Prepare electronic requisitions, purchase orders, and vendor/consultant contracts as requested.
• Coordinate catering for Executive Team meetings.
• Track deadlines for executive pre-read materials and ensure documents are uploaded to SharePoint as needed.
• Order and maintain office supplies for the Executive Team.
• Provide recruiting support, including interview scheduling and resume review.

Qualifications

• Approximately 8 years of progressively responsible administrative experience.
• 3–5 years of experience supporting a senior-level executive in an Executive Assistant capacity.
• Experience supporting executives in an international or corporate environment preferred.
• Exceptional organizational, time-management, and multitasking skills.
• Strong attention to detail and a proactive approach to problem-solving.
• Advanced proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent Outlook calendar management and scheduling skills.
• Outstanding written, verbal, and interpersonal communication skills.
• Ability to work independently and accurately with minimal supervision.
• Ability to interact professionally with executives, management, employees, and external stakeholders at all levels.
• Strong judgment and the ability to maintain strict confidentiality.
• Ability to follow established procedures, guidelines, and applicable safety requirements.

Why Consider This Opportunity?

• Competitive pay of $46–$68/hour
• 9+ month temporary assignment
• Monday–Friday, 1st shift
• Opportunity to support senior leadership in a professional corporate environment
• High-visibility role with exposure to a broad range of business functions

Apply today if you are an experienced Executive Assistant who thrives in a fast-paced environment and enjoys providing proactive, high-level support to executive leadership.


Please use the apply button to submit your resume for consideration. You will receive a brief survey via email to complete your application. Applicants who complete the survey will receive priority consideration.

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