Executive Assistant - Healthcare

The Panther Group is seeking an experienced Executive Assistant to support the Chief of Staff to the CEO within a fast-paced executive office environment. This position works within a fast-paced executive office with shifting priorities and significant interaction with other Executive Assistants.

Executive Assistant to the CEO’s Chief of Staff
The Panther Group is seeking an experienced Executive Assistant to support the Chief of Staff to the CEO within a fast-paced executive office environment. This is a temporary 2-month assignment with the potential for extension or possible temp-to-perm consideration based on performance and business needs.

The ideal candidate will have strong executive-level administrative experience, exceptional calendar management skills, and the ability to quickly step into a busy environment and provide immediate support.
Responsibilities

• Provide high-level administrative and executive support to the CEO’s Chief of Staff.
• Manage complex and frequently changing calendars, schedules, and meetings.
• Coordinate extensively with other Executive Assistants and executive-level stakeholders.
• Schedule and coordinate meetings across multiple teams and priorities.
• Manage competing priorities while maintaining accuracy and professionalism.
• Assist with meeting preparation, including materials, room setup, printing, and logistics.
• Provide general administrative and office support as needed.
• Assist with expense reporting and related administrative tasks.
• Communicate professionally with executives, assistants, employees, and other stakeholders.
• Handle sensitive information with discretion and sound judgment.

Qualifications

• 5+ years of Executive Assistant or senior-level administrative experience.
• Extensive experience supporting senior executives within a large organization.
• Expert-level proficiency with Microsoft Outlook and calendar management.
• Strong proficiency with Microsoft Teams, SharePoint, and OneDrive.
• Experience with Concur or similar expense reporting systems preferred.
• Exceptional organizational and time-management skills.
• Ability to manage frequent schedule changes and competing priorities.
• Strong written and verbal communication skills.
• Professional demeanor and strong executive presence.
• Sound judgment, discretion, and professional maturity.
• Ability to remain calm, organized, and adaptable in a fast-moving environment.
• Ability to quickly integrate into an established team and provide immediate support.

Work Environment
This position works within a fast-paced executive office with shifting priorities and significant interaction with other Executive Assistants.

Approximately 60% or more of the role will focus on calendar coordination, scheduling, and working with other Executive Assistants.

Pay Rate: up to $43.00 per hour depending on experience