Executive Assistant - Executive Assistant I

Job Title: 

Executive Assistant I 

Location: 

Seattle, WA 

Job Type: 

Full-time,1-year, On-Going Contract, W2 

Schedule: 

Monday – Friday, Onsite 

Pay Range: 

$25.65 - $29.80 per hour  

Visa sponsorship is not available now or in the near future. 

Job Description:  

Key Responsibilities 

• Manage complex executive calendars, scheduling meetings and resolving conflicts effectively. 

• Coordinate and prioritize a high volume of requests, ensuring appropriate urgency is applied to tasks and commitments. 

• Monitor leadership meetings, priorities, and communications, and act as a proxy when necessary. 

• Coordinate domestic and international travel arrangements and prepare detailed itineraries. 

• Manage expense reporting and reimbursement processes. 

• Track action items, deadlines, and deliverables to ensure timely completion. 

• Prepare meeting materials, documentation, and follow-up communications. 

• Support special projects and administrative initiatives. 

• Maintain confidentiality and professionalism when handling sensitive information. 

• Partner with internal and external stakeholders to ensure smooth execution of business activities. 

Requirements 

• Minimum 5 years of experience supporting senior leaders such as Directors, Vice Presidents, or equivalent executives. 

• Demonstrated ability to manage a high volume of tasks and projects with minimal guidance. 

• Strong organizational skills with exceptional attention to detail. 

• Proven ability to prioritize competing demands and adapt quickly to changing priorities. 

• Strong decision-making skills and ability to exercise sound judgment. 

• Excellent verbal and written communication skills. 

• Ability to maintain discretion and confidentiality when handling sensitive information. 

• Professional presence and experience interacting with senior-level stakeholders. 

Preferred Qualifications 

• Experience supporting executives within a large, fast-paced corporate environment. 

• Experience tracking complex deliverables, action items, and executive priorities. 

• Ability to anticipate business needs and proactively solve problems. 

• Familiarity with Gen AI tools and productivity technologies. 

• Experience serving as a trusted partner to executive leadership teams. 

Skills 

• Executive Calendar Management 

• Meeting Coordination & Scheduling 

• Business Prioritization 

• Travel Coordination 

• Expense Management 

• Executive Communications 

• Action Item Tracking 

• Project Coordination 

• Microsoft Outlook 

• Microsoft Office Suite 

• Confidential Information Management 

• Stakeholder Management 

• Organizational Skills 

• Time Management 

• Professional Judgment 

Education 

• Minimum of two years of college coursework required. 

• Bachelor's degree preferred. 

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