Executive Assistant

Executive Assistant / Personal Assistant
Location: Dallas, TX
Schedule: Full-time, Monday–Friday
Compensation: Competitive and commensurate with experience 

Position Overview
A well-established, privately held organization is seeking an exceptional Executive Assistant / Personal Assistant to provide a blend of high-level executive, personal, household, and project support to a senior executive/principal.
This is a unique opportunity for someone who enjoys being the person who keeps everything moving. The role will span traditional executive support, personal assistance, project coordination, household logistics, vendor management, and special projects. The ideal candidate is highly organized, proactive, resourceful, and comfortable taking ownership without needing constant direction.
This person will serve as a trusted extension of the executive, anticipating needs, managing competing priorities, coordinating people and vendors, and ensuring both professional and personal details are handled thoughtfully and efficiently.

Key Responsibilities
Executive & Personal Support

• Manage a complex calendar, appointments, meetings, and personal commitments.
• Coordinate business and personal travel, including detailed itineraries and logistics.
• Manage correspondence, communications, and follow-up items with professionalism and discretion.
• Prepare documents, presentations, correspondence, and other materials as needed.
• Coordinate personal appointments, reservations, and lifestyle logistics.
• Handle purchasing, online orders, exchanges, returns, and other personal errands.
• Maintain organized files, records, contacts, and important information.
• Anticipate needs and proactively address issues before they become problems.

• Take ownership of personal, professional, and household projects from planning through completion.
• Develop timelines, action items, and project plans and ensure deadlines stay on track.
• Coordinate multiple stakeholders and follow up to keep projects moving.
• Research vendors, services, products, and solutions and provide thoughtful recommendations.
• Identify opportunities to improve organization, efficiency, and overall day-to-day operations.
• Troubleshoot issues and independently determine appropriate solutions.

• Coordinate maintenance, repairs, inspections, preventative services, and other property-related needs.
• Serve as a primary point of contact for household vendors, contractors, and service providers.
• Schedule appointments and oversee vendor visits and service completion.
• Obtain estimates, compare proposals, and coordinate approvals as appropriate.
• Maintain organized records related to warranties, service history, manuals, vendors, and household projects.
• Ensure projects and services are completed to a high standard and within expected timelines.

• Track project and household-related budgets and expenses.
• Review invoices for accuracy and coordinate payments as appropriate.
• Maintain organized financial and administrative records.
• Assist with expense tracking, reporting, and reconciliation.
• Coordinate administrative details associated with personal and professional projects.

• Assist with dinners, gatherings, celebrations, and special events.
• Coordinate invitations, RSVPs, vendors, reservations, and event logistics.
• Assist with gifts, seasonal planning, special occasions, and family-related projects.
• Handle miscellaneous personal and lifestyle projects with a high level of care and discretion.

• 5+ years of experience in executive assistance, personal assistance, operations, project coordination, hospitality, or a related field.
• Experience supporting a senior executive, principal, entrepreneur, or high-net-worth individual is highly valued.
• Exceptional organizational and project management skills.
• Ability to manage numerous priorities while maintaining strong attention to detail.
• Excellent written and verbal communication skills.
• Strong judgment, discretion, and professionalism.
• Highly proactive and solutions-oriented with a natural ability to anticipate needs.
• Comfortable working independently and taking ownership of responsibilities.
• Strong technology skills, including Microsoft Office, Google Workspace, calendar management, and other business systems.
• Comfortable coordinating budgets, invoices, vendors, and administrative processes.
• Valid driver's license and reliable transportation.

• Executive Assistant or Personal Assistant experience.
• Experience supporting a principal, entrepreneur, family, or senior executive with both professional and personal responsibilities.
• Household management or multi-property coordination experience.
• Vendor and contractor management experience.
• Project management or operations experience.
• Hospitality, event planning, or luxury service experience.
• Experience working in an environment where confidentiality, discretion, and responsiveness are essential.

The right person is someone who sees what needs to be done and handles it. They are naturally organized, calm under pressure, resourceful, and comfortable moving between executive-level responsibilities and hands-on personal logistics.

This individual should enjoy creating order, building systems, solving problems, and coordinating the details that allow an executive and household to operate more seamlessly. They should be comfortable interacting with executives, vendors, service providers, and other professionals and understand how to represent their executive with professionalism and good judgment.

This is not a role for someone who wants to simply manage a calendar and wait for the next task. The successful candidate will be a true right hand, bringing structure, follow-through, and thoughtful execution to a wide range of responsibilities.

What Success Looks Like
Success in this role means creating calm through organization and proactive execution. The executive can trust that schedules are coordinated, projects are moving forward, vendors are being managed, details are not being missed, and both professional and personal priorities are being handled with care.

The ideal candidate will become a trusted partner who brings structure to a complex environment, anticipates needs, solves problems independently, and consistently delivers a high level of service.

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