Executive Assistant - Corporate Legal Department

Executive Assistant – Corporate Legal Department

Location: Hybrid | New York or Northern NJ (preferred) Schedule: Full-Time | Hybrid Compensation: Up to $140,000 (commensurate with experience) Benefits: Comprehensive benefits package

What You'll Do:

As an Executive Assistant supporting the Corporate Legal Department, you will provide high-level administrative and legal support with a focus on corporate governance, document management, and board processes for two public companies. You will play a critical role in ensuring the efficiency and accuracy of department operations and board communications.

Key Responsibilities:

• Board Support:

  • Administer board portal systems for two public companies

  • Coordinate scheduling, agendas, and meeting logistics for board and committee meetings

  • Compile and distribute meeting materials; liaise with board members and their executive assistants

  • Prepare and manage director & officer questionnaires, annual evaluations, and surveys

  • Assist with meeting minutes and corporate recordkeeping

• Corporate Legal Administration:

  • Maintain corporate books and records

  • Manage processing of department invoices: code expenses, track projects, assist with budgeting and accruals

  • Coordinate execution of legal documents, both hard copy and via DocuSign

• Departmental & Administrative Support:

  • Manage complex calendars, travel arrangements, and expense reports

  • Provide word processing, proofreading, and file organization support

  • Maintain legal department subscriptions and assist with internal communications

What You'll Bring:

• 5 to 7+ years of experience in an executive administrative or legal assistant role, preferably within a corporate legal or public company setting

• High level of professionalism with the ability to handle confidential information with discretion

• Strong attention to detail, organization, and process orientation

• Advanced proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel)

• Experience with board portal software, DocuSign, and Basware (or similar accounts payable systems) preferred

• Excellent written and verbal communication skills

• Proven ability to work both independently and collaboratively; proactive, reliable, and team-oriented