Executive Assistant

Job Overview

• This Executive Assistant role provides administrative support to multiple senior leaders within the client's Creative Studios.
• These leaders oversee fast-paced, highly collaborative creative organizations where strong communication, organization, and execution are critical.
• The ideal candidate is a detail-oriented individual capable of achieving results in a fast-paced environment and should possess an ability to maintain confidentiality and manage high-level relationships with sensitivity.

Key Responsibilities

• Deliver high-level administrative support to 3-4 senior executives, ensuring seamless day-to-day operations
• Proactively manage complex calendars using Outlook, including scheduling meetings, resolving conflicts, and securing conference rooms
• Coordinate domestic and international travel arrangements, including itineraries, logistics, and expense reporting in compliance with company policies
• Prepare and organize materials for meetings, presentations, and executive briefings with strong attention to detail
• Partner with cross-functional teams (IT, Facilities, and other Executive Assistants) to support office operations and executive needs
• Plan and coordinate team meetings, offsites, and events as required
• Track key action items, follow through on deliverables, and ensure timely execution on behalf of executives
• Serve as a professional point of contact for internal stakeholders and external partners, representing executives with discretion and professionalism
• Maintain strict confidentiality while handling sensitive information and communications

Basic Qualifications:

• 3+ years of experience providing executive-level administrative support in a fast-paced, corporate environment
• Proven ability to manage multiple priorities, stay organized, and meet deadlines with minimal supervision
• Strong experience handling complex calendar management, meeting coordination, and travel logistics
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and attention to detail
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to quickly learn new tools and systems
• Strong interpersonal skills with the ability to collaborate effectively across teams and stakeholders

Preferred Qualifications

• Bachelor's degree or equivalent professional experience
• Experience supporting senior leaders in large, matrixed organizations
• Ability to anticipate executive needs and act proactively