Executive Assistant

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

This Executive Assistant position offers $45/hr, working 8:00 AM to 5:00 PM in Boston, MA. This is a short-term contract assignment (one month+) with a rapidly growing biotechnology company focused on immunology and therapeutics. The role is open to provide executive support coverage while the CEO's Chief of Staff is on an extended leave.

Key Responsibilities:

• Provide complex calendar management for the CEO and senior leadership team
• Coordinate meetings across multiple time zones
• Handle confidential information and executive communications with discretion
• Process executive expense reports and financial documentation
• Plan and coordinate company events, off-sites, and team meetings
• Organize board meetings, leadership meetings, and strategic planning sessions
• Serve as a liaison between executives and internal/external stakeholders
• Maintain digital and physical filing systems
• Prepare presentations, reports, correspondence, and executive communications
• Manage office operations, vendor relationships, and service contracts
• Track action items and support follow-up activities
• Assist with strategic initiatives and cross-functional projects
• Prioritize and manage competing administrative demands

Qualifications:

• Bachelor's degree or equivalent experience
• 5+ years of Executive Assistant experience
• Prior experience supporting C-level executives
• Biotech, life sciences, technology, startup, or similar industry experience preferred
• Strong Microsoft Office Suite skills (Excel, PowerPoint, Word)
• Advanced calendar management expertise
• Experience with Microsoft Teams and Zoom
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Professional, polished demeanor with strong interpersonal skills
• Proven ability to handle confidential information with discretion
• Event planning and coordination experience
• Proactive, solutions-oriented approach
• Ability to thrive in a fast-paced, evolving environment
• Knowledge of biotech/pharmaceutical terminology preferred
• Availability for occasional early morning or evening meetings

Qualified candidates encouraged to apply for immediate consideration.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)