Executive Assistant

The ideal candidate will have 2-5 years of executive assistant, administrative assistant, or office management experience, ideally in investment management, financial services, or professional services. 2–5 years of executive assistant, administrative assistant, or office management experience ideally in investment management, financial services, or professional services.

Executive Assistant
We are currently seeking candidates for an Executive Assistant opportunity at a highly successful boutique investment management firm located in Boston, MA. The Executive Assistant will be responsible for managing complex calendars, scheduling and travel logistics, handling internal and external communications, and overseeing office operations. The ideal candidate will have 2-5 years of executive assistant, administrative assistant, or office management experience, ideally in investment management, financial services, or professional services.

This is a 3-6+ month contract-to-hire role paying between $40-$55/hour (depending on experience). This role supports a hybrid work model.

Responsibilities:

• Manage calendars (Microsoft Outlook), scheduling, and travel logistics for C-suite and senior leaders
• Prepare materials for internal meetings, board meetings, and investor communications
• Screen and prioritize incoming communications and act as a gatekeeper for leadership's time
• Handle expense reporting, correspondence, and confidential documents with discretion
• Oversee office operations, vendor relationships, and facilities needs
• Manage office supplies, equipment, and coordinate with IT/external vendors as needed
• Serve as primary point of contact for building management and office-related logistics
• Plan and execute internal events, offsites, and client meetings
• Support new-hire onboarding logistics (equipment, workspace setup, welcome materials)
• Assist with ad hoc projects and special initiatives as directed by leadership

Qualifications:

• Bachelor's degree required
• 2–5 years of executive assistant, administrative assistant, or office management experience ideally in investment management, financial services, or professional services
• Strong organizational skills, attention to detail, and discretion with sensitive information
• Excellent written and verbal communication
• Proficiency in Microsoft Office, including Microsoft Outlook for calendar management
• Self-starter who anticipates needs and problem-solves independently

For immediate consideration, interested and qualified candidates should send their resume to Morgan at marakelian@daleyaa.com

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