Administrative Skills, Alternative Energy, Analysis Skills, Certified Associate in Project Management (CAPM), Communication Skills, Detail Oriented, Documentation, Establish Priorities, Executive Assistant Skills , Multitasking, Operational Support, Organizational Skills, Plan Meetings, Project Management Certification, Project Management Professional (PMP), Project/Program Coordination, Project/Program Management, Team Player, Time Management, Willing to Travel, Writing Skills
Executive Assistant | Albany, New York, United States
Pay range: 30-35/hr
Position Overview
Client Office of the President is seeking an experienced and highly organized Assistant Deputy Chief of Staff to provide executive-level administrative and operational support from July 2026 through approximately May 2027.
Reporting directly to the Chief of Staff, this high-profile role will support the daily operations of the Office of the President and work closely with Executive Team members to coordinate high-priority initiatives, executive communications, scheduling, and stakeholder engagement activities.
The ideal candidate is a proactive professional with exceptional organizational, communication, and project management skills who can manage multiple competing priorities with discretion and professionalism.
Position Details
- Department: Office of the President
- Title: Assistant Deputy Chief of Staff
- Engagement Type: Staff Augmentation / Contract
- Location: Remote
- Expected Start Date: July 6, 2026
- Duration: Approximately 7-9 months
- Schedule: Full-time (40 hours/week)
- Travel Required: No
Key Responsibilities
Reporting to the Chief of Staff, the Assistant Deputy Chief of Staff will: - Support Executive Team members in preparing the President & CEO for internal and external meetings, presentations, and events
- Coordinate and manage high-priority initiatives and executive action items
- Manage deadlines and ensure timely follow-up on deliverables and requests
- Assist with day-to-day operations on behalf of the President & CEO
- Coordinate Executive Team meetings and maintain related documentation and files
- Review, prioritize, and triage incoming requests and correspondence
- Draft and manage communications with key stakeholders, including:
- Governor's Office
- Board members
- Oversight entities
- External constituencies
- Ensure communications are accurate, timely, high-quality, and aligned with organizational messaging
- Perform additional duties that support the mission and operational goals of CLIENT.
Required Skills & Qualifications
Successful candidates will demonstrate: - Ability to manage multiple time-sensitive priorities with discretion and professionalism
- Strong organizational and analytical skills
- Excellent written communication and drafting abilities
- High attention to detail and accuracy
- Ability to work independently in a fast-paced executive environment
- Strong project management and coordination capabilities
- Experience supporting senior executives or Executive Team members
Preferred Qualifications - Knowledge of New York State energy systems
- Experience within the clean energy industry
- Project management certification such as:
- Certified associate in project management (CAPM)
- Project Management Professional (PMP)
Education Requirements - Education and experience commensurate with a bachelor's degree
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Indotronix International Corporation