Executive Administrative Specialist

Lukos

Tampa, FL

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JOB DETAILS

SKILLS

Administrative Skills, Air Force, Analysis Skills, Budget Management, CENTCOM - Central Command, Calendar Management, Communication Skills, Communications Security (COMSEC), Conference Management, Establish Priorities, Event Management, Executive Assistant Skills , Expense Tracking, Fax Machines, Federal Government, Government Requirements, Healthcare, Homeland Security, Legal, Logistics, Meeting Minutes, Microsoft Office, Military, Multitasking, Office Equipment, Organizational Skills, Plan Meetings, Prepare Correspondence, Presentation/Verbal Skills, Problem Solving Skills, Professional Services, Project Tracking, Reporting Skills, Schedule Development, Secret Clearance, Security Clearance, Security Compliance, Staff Training, Systems Maintenance, Team Player, Telephone Skills, Time Management, Travel Planning, United States Department of Defense (DoD), United States Marine Corps (USMC), Webinar, Willing to Travel, Writing Skills

LOCATION

Tampa, FL

POSTED

4 days ago

Position:
Executive Administrative Specialist

Location:

Tampa, FL

Job Id:
1985-OAMS - 25P-MO-933

# of Openings:
1

Executive Administrative Specialist

Please note: This position is contingentupon the award of a contract. We will provide updates on the status of the contract and next steps during the hiring process.

Minimum Qualifications Summary

Certification & Education

Must possess a current U.S. Passport with ability to travel and work overseas.
Must be able to meet COMSEC briefing and Local Element management certification requirements available under the OPNAVINST 2201.4, DoD Instruction 8523.01 and Air Force Manual 17-1301.
SECRET security clearance

Experience Required

Preferred: Prior experience in the preparation and coordination of schedules, drafting of correspondence documents, Microsoft Office, and assisting in the coordination of operational tasks for Department of Defense senior personnel
Strong writing, analytical, and reading skills, as well as the ability to effectively communicate
Five years' military experience

Job Objective
Under a five-year contract, the Executive Administrative Specialist will support the United States Marine Corps Forces, Central Command (MARCENT) and subordinate commands. The scope of the requirement includes professional services for MARCENT located aboard MacDill Air Force Base (AFB), Florida, which serves as a Component Command to U.S. Central Command (USCENTCOM). Specifically, the Executive Administrative Specialist will support the Command Element. The Command Element directs executive level management and the required command and control actions for command-wide mission execution.

Responsibilities

Provide Executive Specialist proficiency level administrative support to the staff.
Coordinate travel orders, travel order generation, and coordination of preparatory and closing actions associated with Key Leader Engagements.
Support the preparation and coordination of schedules, drafting of correspondence documents, and assisting in the coordination of operational tasks from within and outside MARCENT. This position will directly support MARCENT's Chief of Staff.
Manage calendars, including scheduling meetings, appointments, and travel arrangements
Prepare correspondence, reports, presentations, and other documents
Screen and prioritize incoming calls, emails, and other communications
Coordinate communication between executives, staff, and customers
Schedule and coordinate meetings, including preparing agendas, taking meeting minutes, and following up on action items
Arrange for conference calls, webinars, and video meetings

Assist in planning and coordinating events, conferences, and business functions
Maintain organized filing systems for electronic and paper documents
Ensure that all records are easily accessible and comply with security requirements
Oversee office supplies and inventory, and place orders when necessary
Ensure the smooth operation of office equipment and arrange for maintenance
Coordinate office maintenance and logistics
Assist with the management and tracking of special projects
Prepare reports, presentations, and materials for project meetings and updates
Assist with managing budgets and track expenses
Prioritize and manage multiple tasks simultaneously, ensuring that deadlines are met
Handle routine tasks with minimal supervision and take initiative in resolving issues
Perform general administrative duties such as filing, photocopying, faxing, and scanning
Provide additional support as needed, performing all tasks as directed by the Chief of Staff

Education & Certification

Must possess a current US Passport with ability to travel and work overseas.
Must be able to meet COMSEC briefing and Local Element management certification requirements available under the OPNAVINST 2201.4, DoD Instruction 8523.01 and Air Force Manual 17-1301.

Security Clearance

SECRET security clearance

Work Location

MARCENT, MacDill Air Force Base, Tampa, Florida
Travel: Must support the projected travel in support of government requirements to MARCENT AOR and supporting locations, which includes but not limited to the following countries: Bahrain, United Arab Emirates (UAE), Saudi Arabia, Jordan, Egypt, France, Germany, United Kingdom, Oman, Qatar, Kuwait, Iraq, Israel, Afghanistan, Syria, Lebanon, Yemen, Pakistan, Turkmenistan, Uzbekistan, Kyrgyz Republic, Tajikistan, Kazakhstan, Djibouti, Cyprus, Turkey, Italy, and Greece. The ideal candidate will be available for travel on less than 24 hours-notice to support personnel recovery and training for forward deployed forces. The ideal candidate will possess the ability to execute OCONUS travel throughout the Central Command (CENTCOM) AOR.

About Lukos
Lukos has been delivering professional services to the Federal Government for 15 years. We help a variety of federal agencies in areas such as national security, homeland security, international development, training, analytics, healthcare, and other professional services. Since our founding, we have grown to support all military services and multiple federal civilian agencies.
About Our Name: Lukos is ancient Greek for "wolf". The characteristics of the wolf match our approach to national security. The wolf is known for cunning, aggression, patience, and teamwork. An individual wolf is smart, strong, and resilient, but the true strength of wolves is their ability to work together as a wolfpack. Kipling said it best in The Law of the Jungle.
"For the strength of the pack is the wolf, and the strength of the wolf is the pack."

At Lukos we take care of our pack by offering full time employees competitive benefits to include: medical, dental, vision, 401(k), life insurance, short and long term disability coverage, paid time off and Federal holidays.

Lukos is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, or national origin.

Apply for this Position

Executive Administrative Specialist

Lukos

Tampa, FL

About the Company

Lukos

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