Executive Administrative Coordinator

Job Title: Executive Administrative Coordinator

Job Description

We are seeking a highly organized and driven Executive Administrative Coordinator to support a fast-paced roofing organization. This role is a critical operational partner to the executive team, ensuring seamless coordination of crew schedules, travel logistics, and workforce tracking across multiple active job sites.

Responsibilities

• Manage and continuously adjust daily roofing crew schedules, including shift changes, crew assignments, and job site coordination.
• Coordinate multi-state executive travel, including flights, accommodations, transportation, and itineraries.
• Prepare, submit, and track executive expense reports with accuracy and timeliness.
• Monitor field crew time and attendance, proactively identifying and resolving discrepancies.
• Support workforce planning and staffing logistics across multiple concurrent projects.
• Process a high volume of scheduling updates and operational requests with speed and clear communication between leadership, office staff, and field teams.
• Serve as a bilingual liaison between executives and Spanish-speaking crews.
• Provide administrative support and assist with special projects and front office needs as required.

Essential Skills

• Fully bilingual in English and Spanish (written and verbal).
• 2+ years of experience in operations coordination, executive support, or a similar role.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and scheduling systems.
• Demonstrated ability to manage competing priorities in a fast-paced, high-demand environment.
• Strong organizational, time management, and problem-solving skills.
• High attention to detail with the ability to handle sensitive information confidentially.

Additional Skills & Qualifications

• Experience with workforce or crew scheduling.
• Background in construction, roofing, or a related field.
• Familiarity with timekeeping or payroll systems.

Work Environment

This position offers a competitive hourly pay with consistent, full-time hours and a stable schedule. Employees benefit from a comprehensive benefits package designed to support overall well-being, including healthcare coverage, financial protection, and time off. The work-life structure is reliable with a consistent Monday-Friday schedule from 7:00 AM to 4:30 PM, entirely in-office. The environment is fast-paced and high-impact, providing hands-on exposure to leadership and visibility into high-level operations and decision-making. There is growth potential for individuals who take ownership, perform consistently, and thrive in a results-driven setting. Additionally, employees can earn a $5,000 referral bonus for successful full-time hires, contingent upon the new hire completing 12 months of employment.

Job Type & Location

This is a Permanent position based out of Phoenix, AZ.

Pay and Benefits

The pay range for this position is $52000.00 - $72800.00/yr.

Competitive hourly pay with consistent, full-time hours and a stable schedule Comprehensive benefits package designed to support your overall well-being, including healthcare coverage, financial protection, and time off Work-life structure you can rely on with a consistent Monday-Friday schedule and in-office team support Hands-on exposure to leadership, giving you visibility into high-level operations and decision-making A fast-paced, high-impact environment where your contributions are recognized and your role directly supports company success Growth potential for individuals who take ownership, perform consistently, and thrive in a results-driven setting Employee Referral Bonus: Earn a $5,000 referral bonus for successful full-time hires Bonus is paid after the new hire completes 12 months of employment Simple referral process with clear eligibility guidelines and tracking Referring employees must remain actively employed through the payout period

Workplace Type

This is a fully onsite position in Phoenix,AZ.

Application Deadline

This position is anticipated to close on Jun 18, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.