Executive Administrative Assistant

We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support for the Executive Leadership team of a dynamic hospitality and property management company. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate is a resourceful problem-solver who anticipates needs, streamlines operations, and maintains the highest level of professionalism and confidentiality. Must have availability to work some nights, weekends, holidays, and special events.

Duties/Responsibilities:

• Manage complex calendars for the Executive Leadership team including attending scheduled meetings, scheduling appointments, meetings, and travel.
• Prepare and organize materials for meetings, presentations, and reports
• Act as a gatekeeper, prioritizing communications and requests
• Serve as a primary point of contact between executives, internal teams, vendors, and external partners
• Draft, proofread, and manage correspondence, emails, and internal communications
• Coordinate meetings, including agendas, minutes, and follow-ups
• Maintain organized filing systems (digital and physical)
• Support invoice tracking, expense reporting, and light bookkeeping tasks
• Coordinate office operations and ensure smooth day-to-day administrative functions.
• Assist with special projects across hospitality and property management operations
• Help track property-related documentation, leases, and vendor contracts
• Coordinate with property managers, vendors, and contractors as directed

Required Skills/Abilities:

• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• High level of discretion and confidentiality
• Proficiency in Microsoft Office (Outlook, Excel, Word) and Google Workspace
• Ability to multitask and adapt in a fast-paced, entrepreneurial environment
• Proactive and anticipatory mindset
• Strong attention to detail and follow-through
• Professional, polished demeanor
• Ability to work independently and exercise sound judgment
• Comfortable handling sensitive and confidential information

Education and Experience:

• 3–5+ years of administrative experience, preferably supporting senior executives
• Experience in hospitality, real estate, or property management preferred

Benefits:

• Generous paid time off
• Medical, dental, vision, life
• 401(k) with company match
• Employee Discount
• Referral Program
• Flexible Schedule
• Paid Training
• Free Parking