Executive Administrative Assistant Real Estate

GORDON MANAGEMENT COMPANY LLC

Albany, NY

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JOB DETAILS

SKILLS

Administrative Skills, Board Meeting, Budgeting, Calendar Management, Communication Skills, Construction, Detail Oriented, Establish Priorities, Executive Assistant Skills , Expense Management, Expense Reports, Financial Reporting, Government Contracts, Health Insurance, Market Research, Market Trend Analysis, Meeting Minutes, Microsoft Office, Multitasking, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Project Tracking, Project/Program Coordination, Real Estate, Real Estate Development, Regulations, Reporting Skills, Schedule Development, Time Management, Training/Teaching, Writing Skills, Zoning

LOCATION

Albany, NY

POSTED

13 days ago

Benefits:

Health insurance
Opportunity for advancement
Paid time off
Training & development

**Job Title: Administrative Assistant to CEO and President – Real Estate Development Firm**

**Job Summary:**
We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide dedicated support to the CEO and President of our fast-paced real estate development firm. This role is critical to ensuring seamless operations, managing complex schedules, and facilitating high-level communications in a dynamic, deadline-driven environment. The ideal candidate thrives under pressure, excels at multitasking, and has a strong understanding of real estate development processes.

**Key Responsibilities:**
- Manage the CEO and President’s calendars, scheduling meetings, appointments, with precision and flexibility.
- Coordinate high-level meetings, including preparing agendas, presentations, and materials, and taking detailed minutes.
- Serve as the primary point of contact for internal and external stakeholders, including clients, contractors, and government officials.
- Handle confidential correspondence, draft emails, reports, and proposals, ensuring accuracy and professionalism.
- Assist with project coordination by tracking timelines, deliverables, and communications for real estate development projects.
- Maintain and organize critical documents, such as contracts, permits, financial reports, and development plans.
- Support the CEO and President in preparing for board meetings, investor presentations, and industry events.
- Manage expense reports, budgets, and reimbursements for executive activities.
- Monitor and prioritize incoming communications, flagging urgent items and ensuring timely follow-ups.
- Assist with light research on market trends, zoning regulations, or potential development opportunities as needed.
- Handle ad-hoc tasks and special projects as directed by the CEO and President in a fast-moving environment.

**Qualifications:**
- Bachelor’s degree or equivalent experience; 2+ years of administrative experience, preferably supporting C-suite executives.
- Experience in real estate development, construction, or a related field is highly preferred.
- Exceptional organizational and time-management skills, with a proven ability to thrive in a fast-paced setting.
- Proficiency in Microsoft Office Suite, Google and real estate tools
- Strong written and verbal communication skills, with a professional and polished demeanor.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Quick learner with adaptability to shifting priorities and tight deadlines.
- Knowledge of real estate development processes, terminology, or regulations is a plus.
- High energy, initiative, and a problem-solving mindset.

Executive Administrative Assistant Real Estate

GORDON MANAGEMENT COMPANY LLC

Albany, NY

About the Company

GORDON MANAGEMENT COMPANY LLC

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