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Executive Administrative Assistant, Office of the Director - Communications

EDJ Associates

Washington, DC

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JOB DETAILS
SKILLS
Administrative Procedures, Administrative Skills, Calendar Management, Database Administration, Detail Oriented, Document Management, Documentation, Executive Assistant Skills , Federal Government, Leadership, Logistics, Mail Processing, Meeting Minutes, Metrics, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Multitasking, NSF Audio Formats, On Site Support, Operational Support, Operations Management, Presentation/Verbal Skills, Process Improvement, Public Affairs, ServiceNow, Time Management, Travel Planning
LOCATION
Washington, DC
POSTED
Today
Executive Administrative Assistant, Office of the Director - Communications

Department: Administration

Employment Type: Full Time

Location: National Science Foundation - Washington DC Area

Description

CONTINGENT HIRE NOTICE: This position is a contingent hire. Employment is contingent upon EDJ Associates, Inc. receiving a contract/task order award from the National Science Foundation (NSF). This is a position requiring 8:30 - 5:00 on-site support at NSF Headquarters, Alexandria, VA. Some telework may be approved on a case-by-case basis.

This position supports the National Science Foundation's Office of Legislative and Public Affairs (OLPA) under the Administrative & Program Support Scope of Work. The role provides high-level administrative, programmatic, and operational support to ensure efficient office operations, accurate documentation, and effective coordination with internal and external stakeholders.

Key Responsibilities
• Manage calendars, correspondence, meetings, and document workflows
• Prepare agendas, meeting minutes, reports, and briefing materials
• Coordinate travel, training, reimbursements, and logistics
• Maintain databases, tracking systems, templates, and distribution lists
• Draft, edit, and format correspondence and official documents
• Communicate with professionalism, discretion, and tact
• Support metrics reporting and administrative process improvement
• Collaborate closely with OLPA leadership, staff, and contractors

Skills, Knowledge and Expertise
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Experience with SharePoint, ServiceNow, and document management systems
• Strong writing, editing, and formatting skills
• Ability to distill complex or technical information into plain language
• Knowledge of federal administrative procedures and professionalism standards
• Attention to detail, time management, and multi-tasking ability

Bachelor's degree or equivalent professional experience required. Minimum of three (3) to seven (7) years of relevant administrative or program support experience, with preference for experience supporting federal agencies or senior leadership.

About the Company

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EDJ Associates

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