Executive Administrative Assistant

Job Title: Executive Administrative Assistant / Executive Support Coordinator

Location: New York, NY

Duration: Contract - 12 months

Pay Range: $49.24/hr (W2)

Job ID: 411959

About BCforward

BCforward is a leading global IT consulting and workforce solutions firm providing services and support to Fortune 500 and government clients. Founded in 1998, BCforward has grown with our customers needs into a full-service business solutions provider. With delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity.

Job Description

We are seeking an Executive Administrative Assistant / Executive Support Coordinator to join our dynamic team. The ideal candidate will have strong experience in administrative program coordination, executive support, and calendar management and a proven ability to manage complex schedules, coordinate travel and events, and deliver accurate reporting and documentation.

Responsibilities:

• Communicate with executives and line management to gather and convey relevant information.
• Answer manager phone lines, document accurate messages, and handle calls with appropriate judgment.
• Proactively manage calendars for multiple executives and resolve conflicts professionally.
• Arrange travel, prepare expense reports, and schedule meetings and appointments.
• Prepare meeting minutes and related documents using clear written and oral communication.
• Draft correspondence, reports, and forms for leaders, engaging with internal and external stakeholders to answer questions, research issues, and resolve problems.
• Assist with organizing in-person meetings and off-sites and balance competing objectives across projects and activities.

Required Skills & Qualifications:

• Proficiency with administrative services, office administration, and facilities coordination.
• Strong attention to detail with planning, prioritization, and adaptability.
• Customer and client focus with effective collaboration skills.
• Problem solving and research capabilities to record, organize, and report information.
• Clear oral and written communication, including meeting documentation and correspondence.
• Experience with Agile tools, including Jira.

Preferred Skills:

• Event planning and off-site coordination experience.
• Experience supporting multiple executives in fast-paced environments.

Start Expectation & Screening:

• Start date within 2-4 weeks after offer. Candidates must be able to meet the outlined start date. ASAP start preferred.
• GLIDER - ID verification required.
• Hours per day: 8. Labor type: Technical.

Why BCforward?

At BCforward, we believe in advancing lives and careers. When you join our team, you gain access to:

• Competitive compensation and benefits.
• Opportunities for growth with global clients.
• A supportive, inclusive culture that values innovation and people.
• Exposure to cutting-edge technologies and projects.

About Our Commitment

BCforward is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status.

Interested? Apply Now!

If this sounds like the right opportunity for you, please apply with your most recent resume.