Executive Administrative Assistant

The ideal candidate will thrive in a fast-paced environment, balancing executive support, office operations, and a strong focus on coordinating high-impact meetings, events, and company functions. This role is perfect for someone who enjoys creating seamless experiences, managing details, and serving as a trusted partner to leadership.

Executive Administrative Assistant
Franklin, TN / Fully Onsite M-F
Salary Range: $65,000 - $75,000
Industry: Healthcare / Home Care Services

About the Opportunity - Executive Administrative Assistant
This is an exciting opportunity to support a senior executive leadership team at a growing headquarters location. The ideal candidate will thrive in a fast-paced environment, balancing executive support, office operations, and a strong focus on coordinating high-impact meetings, events, and company functions. This role is perfect for someone who enjoys creating seamless experiences, managing details, and serving as a trusted partner to leadership.

Why Work Here?

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• High-visibility role supporting key business leaders (CFO, CEO, and CHRO)
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• Opportunity to help shape culture within a growing new headquarters environment
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• Significant involvement in planning and executing company events, meetings, and executive gatherings
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• Collaborative, service-oriented culture that values initiative and professionalism
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• Long-term career potential
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Key Responsibilities - Executive Administrative Assistant

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• Manage complex executive calendars and scheduling across multiple time zones
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• Coordinate executive travel, accommodations, itineraries, and logistics
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• Lead planning and execution of company events, leadership meetings, team gatherings, and special projects
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• Coordinate event logistics including venue arrangements, catering, agendas, communications, and day-of execution
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• Support office operations and administrative functions for the headquarters location
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• Manage meeting preparation, materials, and follow-up communications
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• Maintain organized records, documentation, and communications using Microsoft Teams and Office applications
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• Prioritize and manage multiple executive requests while maintaining exceptional responsiveness and attention to detail
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• Serve as a key resource for ensuring professional and seamless experience for employees, visitors, and leadership events
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• Be a primary point of contact for C-Suite executives and serve as a friendly in-office presence
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Qualifications - Executive Administrative Assistant

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• 3-5+ years minimum of experience supporting senior leadership teams
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• Demonstrated experience coordinating corporate events, leadership meetings, off-site meetings, or company functions
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• Strong project coordination skills with the ability to manage multiple event details and deadlines simultaneously
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• Experience managing calendars, scheduling meetings, and coordinating executive travel
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• Advanced Microsoft Office skills, including Excel and PowerPoint
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• Proficiency with Microsoft Teams
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• Excellent organizational, communication, and prioritization abilities
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• Self-starter with a high level of professionalism, accountability, and discretion
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• Service-oriented, adaptable, and highly responsive approach to supporting executives and company events
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• Comfortable working onsite in a fast-paced and evolving office environment
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