EXECUTIVE ADMINISTRATIVE ASSISTANT 1 - 81378

Executive Service

EXECUTIVE ADMINISTRATIVE ASSISTANT 1

Department of Agriculture

CIS-Administration

Nashville, TN

Minimum Annual Salary: $61,200.00

Closing Date: 10/19/2026

Who We Are and What We Do:

The Division of Consumer and Industry Services, or CIS, monitors a diverse range of materials, products, and services to ensure consumer protection, public safety, and a fair marketplace. The Division is organized into several functional areas, each led by a Director. To support a safe food supply, the Food and Dairy section licenses and inspects retail food stores, food processors and manufacturers, food warehouses and distributors, dairy farms and milk transport trucks, and custom slaughterhouses. The Plant Certification section oversees licensing of plant nurseries, dealers, and greenhouses and guarantees healthy, pest-free plants in interstate and international trade. This team also oversees the state hemp growers program and registers apiaries. Within the Feed, Seed, Fertilizer & Pesticides section, pesticides are registered for use within the state, pesticide applicators are licensed, pest control companies are inspected, and agricultural inputs are monitored for label accuracy. The Weights and Measures section works to ensure citizens get what they pay for by testing devices such as fuel pumps, commercial scales, and liquid propane gas meters for accuracy. Fuel tanks are sampled to ensure fuel quality, and retail products are monitored for accurate net quantity on packaging. The accuracy of price verification systems is also confirmed through random and complaint inspections. The Technical Services team consists of three laboratory units, each providing analytical services to the regulatory programs above or veterinary diagnostic services to producers, veterinarians, and the Office of the State Veterinarian. Despite the breadth of its operations, the Division operates as a single unit, supporting the Department's mission: to serve, support, and promote agriculture and forestry.

How You Make a Difference in This Role:

In addition to your resume and any transcripts, submit a 1-2 page cover letter describing your past experience providing high-level administrative assistance, key professional accomplishments, and any unique qualifications that you may have for the position.

As the Executive Administrative Assistant, you will be the organizational hub that keeps the Division of Consumer & Industry Services moving forward. You will provide high-level administrative support to the Assistant Commissioner by coordinating schedules and meetings, preparing correspondence and records, tracking action items, and ensuring important information reaches the right people at the right time. You will also help resolve operational issues, support purchasing and equipment needs, coordinate with internal and external partners, and improve administrative processes and workflows. Your organization, judgment, responsiveness, and attention to detail will directly strengthen the Division's ability to serve Tennessee's consumers, businesses, and agricultural community.

Key Responsibilities:

• Provide comprehensive administrative support to the Assistant Commissioner, including managing priorities, correspondence, schedules, and follow-up activities.

• Coordinate meetings, calendars, agendas, meeting materials, minutes, and action-item tracking for Division leadership and program teams.

• Serve as a central communications liaison among the Assistant Commissioner, Division staff, Department leadership, other state offices, external partners, and the public.

• Prepare, compile, and distribute reports, briefing materials, program updates, deliverables, and other executive-level documents.

• Monitor deadlines and follow through on assignments, requests, approvals, and commitments to ensure timely completion.

• Coordinate administrative operations, including facility needs, travel and timekeeping support, employee recognition, and special projects.

• Support purchasing, equipment requests, inventory, supplies, and operational problem-solving for the Division.

• Assist with improving administrative processes, forms, workflows, document control, and technology-supported systems while helping resolve customer and program-related issues.

Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.