Executive Assistant Vaco LLC
Glendale, CA10 days ago
Highlights
Act on behalf of the executive by communicating assignments, requests, and follow up items to employees, clients, vendors, and business partners. You take ownership of your work, follow through on commitments, and don't need constant reminders to complete tasks.
Numbers & Facts
| Location | Los Angeles, California |
| Industry | Staffing/Employment Agencies |
| Company Size | 50 to 99 employees |
| Year Founded | 1970 |
| Website | http://jba.com |
Description
Location: Beverly Hills, CA
Salary: $80K - $90K (more based on experience)
Job Description/Qualifications:
Organization & Time Management
Execution & Follow Through
Executive Support
Communication
Qualifications
Preferred Skills
The Ideal Candidate
- Maintain the executive's calendar and daily schedule.
- Organize priorities, deadlines, and ongoing projects.
- Keep task lists current and ensure priorities remain organized.
- Prepare daily and weekly action lists.
- Maintain organized digital files and documents.
Execution & Follow Through
- Track assignments and deadlines.
- Follow up with employees, vendors, and business partners to ensure commitments are completed.
- Remind the executive of important deadlines and outstanding items.
- Ensure projects continue moving without constant reminders.
- Help prevent important tasks from falling through the cracks.
Executive Support
- Coordinate meetings and appointments.
- Prepare meeting agendas and organize supporting materials.
- Take meeting notes and track action items.
- Draft emails and other professional correspondence.
- Coordinate travel arrangements when needed.
- Assist with research and special projects.
Communication
- Act on behalf of the executive by communicating assignments, requests, and follow up items to employees, clients, vendors, and business partners.
- Coordinate with team members to ensure requested tasks are completed accurately and on time.
- Follow up on outstanding requests until they are resolved or completed.
- Provide regular status updates so the executive always knows where projects stand.
- Serve as a professional point of contact for internal and external communications.
- Handle confidential information with professionalism and discretion.
Qualifications
- Minimum 3 years supporting an executive, business owner, or senior leader.
- Exceptional organizational skills.
- Outstanding time management.
- Excellent written and verbal communication.
- Strong attention to detail.
- Excellent follow through.
- Ability to manage multiple priorities in a fast paced environment.
- Professional, dependable, and trustworthy.
Preferred Skills
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft Teams
- Microsoft Planner
- OneDrive
- RingCentral
- Filevine experience is a plus but not required.
The Ideal Candidate
- You are naturally organized and enjoy bringing structure to busy environments.
- You take ownership of your work, follow through on commitments, and don't need constant reminders to complete tasks.
- You enjoy keeping projects moving, staying ahead of deadlines, and helping others become more productive.
- You are dependable, resourceful, and take pride in making sure nothing important is overlooked.
About Company
JBA was founded in the late 1970s by a female computer scientist who managed different projects in IT, and saw a market for supporting companies through building a consultancy. Thus, Jacqueline Buickians and Associates (JBA) was formed. Throughout the years, demand set in for recruitment and we expanded our services in this area. We diversified our offerings for different positions, expanding our company focus from technology to fields like accounting, legal, marketing, administrative, and most recently, warehouse support. Today, JBA provides services beyond recruitment, supporting companies with creative services like digital marketing, employer branding, and training. Building from 35 years in business, our complementing services add value to our clients in this evolving global market.
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