Events Manager

Planned Parenthood Mar Monte, Inc.

San Jose, CA
3 days ago

Part-time

Highlights

Leads the strategic development, management, and implementation of fundraising and cultivation/stewardship events for PPMM’s c3 and c4 organizations. Collaborate with Event Consultant working on signature events to ensure clear division of evolving roles and responsibilities.

Numbers & Facts

Location	San Jose, CA
Job Type	Part-time

Description

Events Manager

San Jose (Hybrid)

$91,119k - $102,500k annually

ESSENTIAL DUTIES

Leads the strategic development, management, and implementation of fundraising and cultivation/stewardship events for PPMM’s c3 and c4 organizations.
Develops and meets measurable event goals (key performance indicators) in alignment with departmental and strategic goals
Create and manage event budgets, reporting, and post-event analysis
Serve as key member of event committees
Supervise Events Specialist and Event Associate positions
Adhere to affiliate policies, procedures and practices
For c4 events, create reports that conform with proper campaign contribution compliance regulations
Manage event talent, honorees, and outside consultants
Collaborate with Event Consultant working on signature events to ensure clear division of evolving roles and responsibilities
Lead signature event meetings in close collaboration with the Event Consultant
Create and manage departmental events calendar
Review and approve vendor contracts from business perspective
Oversee Legal’s vendor contract approval process
Ensure timely insurance and payment of vendors
Ensure collaboration with the Safety & Security Team to ensure event safety
Create individual and corporate sponsorship packages for events
Track event payments in online system and liaise with finance to ensure timely payment
Assist in the recruitment and management of events volunteers
Assist with on-site production, set up and clean up for events as necessary
Coordinates event gift entry and acknowledgments with Operations Manager and DevOps team
Oversees quality control for events data in database

NON-ESSENTIAL DUTIES

Works with/supervises volunteers/interns as applicable.
Performs other duties as assigned.

QUALIFICATIONS
Ability to perform the duties described above. A typical means of acquiring those abilities would be:

BA/BS degree.
Minimum of five years fundraising experience in a non-profit setting.
Excellent oral and written communication, presentation and interpersonal skills
Outcome-driven, with the ability to respond to changing circumstances and priorities.
Proficient in Microsoft Office (Word, Excel, PowerPoint) required. Database experience a plus.

REQUIREMENTS

Knowledge of professional practices and theories of fundraising.
Supervisory and team building skills
Ability to prepare budgets, plans and financial reports.
Extremely organized, precise, and detail-oriented
Demonstrated ability to manage multiple projects simultaneously.
Excellent decision-making, priority-setting and organizational skills.
Ability to work in high stress environment.
Familiarity with fundraising software.
High energy, flexibility, demonstrated creativity
Ability to take direction and work as a team member, while maintaining a positive outlook under pressure.
Excellent and effective writing, proofreading, and verbal communication skills.
Ability to relate professionally to major donors, staff and the public and to collaborate with diverse groups.
Ability to maintain confidentiality.
Availability to work nights, weekends, and travel as needed.

Events Manager

Planned Parenthood Mar Monte, Inc.

Highlights

Numbers & Facts

Description

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