Events Manager

AIAA is seeking an experienced Events Manager to lead the planning and onsite execution of AIAA events, coordinating venues, managing contract negotiation, interfacing with service providers (including audio visual and exhibit hall partners), overseeing event logistics, collaborating with stakeholders including AIAA internal staff, and enhancing the attendee event experience. Reporting to the Vice President, Event Operations, you'll oversee onsite operations while partnering with staff, volunteers, venues, and vendors to deliver outstanding attendee experiences.

AIAA is seeking an experienced Events Manager to lead the planning and onsite execution of AIAA events, coordinating venues, managing contract negotiation, interfacing with service providers (including audio visual and exhibit hall partners), overseeing event logistics, collaborating with stakeholders including AIAA internal staff, and enhancing the attendee event experience. Reporting to the Vice President, Event Operations, you'll oversee onsite operations while partnering with staff, volunteers, venues, and vendors to deliver outstanding attendee experiences. What You'll DoPlan and execute AIAA conferences, exhibitions, and special events from concept through onsite deliverySource venues, conduct site visits, and negotiate venue and vendor contractsManage event logistics budgets, room blocks, and vendor relationshipsDevelop event specifications and coordinate meeting space, audiovisual, catering, signage, and other onsite logisticsPartner with staff, volunteers, and stakeholders to create engaging attendee experiencesMonitor event operations, troubleshoot issues, and ensure successful event execution What You BringBachelor's degree in related field (or equivalent combination of education and experience).Minimum 5-7 years of experience in event planning and logistics for small to large conferences, exhibitions, and special eventsExperience negotiating venue/vendor contracts and managing event budgetsExceptional organizational skills with strong attention to detailAbility to manage multiple projects in a fast-paced environmentExcellent communication and problem-solving skillsAssociation experience and CMP certification preferredProficiency with Microsoft 365Willingness to travel approximately five times per year Why Join AIAAComprehensive healthcare coverage (medical (PPO and HSA plans), dental, and vision)Generous paid time off, including vacation, sick leave, holidays, parental leave, and bereavement403(b) retirement plan with up to 5% company matchShort-term and long-term disability coverageEducation benefits and professional development opportunitiesHybrid work environment (two in-office days per week, three remote) Ready to Make an Impact?Join AIAA and help shape the future of aerospace by leading our events that bring together the aerospace community. About AIAA:AIAA is the world's largest aerospace technical society, uniting nearly 30,000 members and 100 corporate members across 91 countries. AIAA drives innovation and collaboration in aviation, space, and defense by fostering connections between industry, academia, and government. To learn more, visit www.aiaa.org. AIAA is proud to be an Equal Opportunity Employer. We welcome applicants of all backgrounds and ensure equal consideration regardless of race, color, religion, national origin, sex, age, sexual orientation, gender identity, disability, veteran status, or other protected characteristics.Pre-employment screening, including background checks and credential verification, may be required.

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