Event Coordinator II

Event Coordinator II

Salary

$25.00 Hourly

Location

Houston, TX

Job Type

Temp Part-time

Job Number

17391

Department

Public Library

Opening Date

10/16/2026

Closing Date

11/30/2026 11:59 PM Central

Max Number of Applicants

150

• Description
• Benefits
• Questions

Position Description

Harris County Public Library (HCPL) - History

The Harris County Public Library (HCPL) system, established in 1921, began as a collection of small libraries located in stores, post offices, and private homes. Over the years, it has grown into a robust network comprising 26 branch libraries, two technology service centers, and two partner locations that provide collection and circulation services. HCPL serves the communities of unincorporated Harris County and cities without independent library systems.

In 2024, HCPL received the prestigious National Medal for Museum and Library Service, the highest honor awarded to libraries in the United States. Bestowed annually by the Institute of Museum and Library Services (IMLS), this award recognizes institutions that deliver exceptional service to their communities. The library was recognized for innovative initiatives like HCPL Connected, Enhanced+ Library Cards, and its Mobile Outreach Librarian program.

HCPL is also recognized as one of the best places to work, offering a supportive and inclusive environment that fosters innovation, collaboration, and professional growth. Its dedication to employee well-being, diversity, and community impact makes HCPL more than just a workplace-it's where individuals can grow, inspire, and contribute to meaningful change.

What you will do at Harris County Public Library:

The Event Coordinator is responsible for managing the day-to-day logistics of event planning and execution at Harris County Public Library. This role involves handling inquiries from professionals, implementing strategies and engaging stakeholders to ensure client and professional satisfaction, and collaborating with various departments to achieve seamless event coordination and execution. Possess excellent communication and project management skills, a creative mindset, and the ability to work well under pressure.

This is a part-time, temporary position that will end on December 11, 2026.

Duties & Responsibilities:

• Coordinate and oversee the planning and logistics of all events with reliable and experienced event professionals and stakeholders, ensuring that professionals understand all the details related to the event

• Collaborate with various departments and stakeholders to coordinate details such as venue setup, catering, technology needs, and promotional materials

• Primary contact for all event-related inquiries from professionals and stakeholders

• Ensure any event details are completed quickly and with limited disruption to the event. This includes day-of cancellations and involves being available during all events

• Develop and maintain an event handbook to ensure professionals understand event protocol and train new event pros on event expectations

• Conduct events calls for larger events

• Handle issues, complaints, pay, and reimbursement requests in coordination with event finance and HR teams

• Maintain a relationship and open communication with event professionals to understand ways we can improve events, receive feedback, and share positive experiences and photos with the internal events team

• Maintain a database of reliable and trusted event professionals in each market

• Actively recruit new professionals in anticipation of the need for event professionals in current and new markets

• Assist in business development outreach for new business development opportunities as needed, including interfacing with clients

• Monitor event budgets and expenses to ensure cost-effective solutions and timely submission of expenses for payment

• Coordinates with other divisions and responds to requests for information

• Performs a wide range of technical, analytical, and general administrative duties

• Establishes and maintains various in-house spreadsheets and other tracking tools

• Assists with special projects and must be willing to perform other related duties as assigned

• Other duties as assigned

Harris County is an Equal Opportunity Employer

https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements

Education:

• Bachelors degree in event management, hospitality, marketing, communications, or related field from an accredited college or university

Experience:

• Three (3) years of verifiable experience in an educational setting, policy research, analysis, and development, public administration, intergovernmental affairs, or a related area

Knowledge, Skills & Abilities:

• Knowledge of principles and practices of organizational and project management skills
• Proficiency in the use of MS Office and ability to learn various grant submittal interfaces and websites
• Ability to plan and organize work, perform under pressure, and meet deadlines
• Ability to communicate effectively with internal and external sources and keep management informed
• Strong problem-solving, critical thinking, and analytical skills
• Ability to analyze and interpret data for accuracy and be detail-oriented
• Ability to communicate complex information clearly and concisely, both orally and in writing.
• Excellent interpersonal skills.
• Able to work independently with minimal supervision
• Ability to use independent judgment and discretion to make decisions in the best interest of the Harris County Public Library.
• Ability to work successfully in a team environment to provide excellent customer service.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Preferences

Experience:

• Experience in a library or public sector environment
• Experience working with nonprofits

Certification:

• Project management or change management certification

General Information

Position Type and Typical Hours of Work:

• Temporary | Part-time
• Hours may vary based on the departments business needs. Monday - Friday. Employees may be required to work long and irregular hours in circumstances of departmental deadlines, and occasionally weekend work. Attendance at evening meetings, after-hours events, and off-site meetings may be required.

Salary:

• $20 Per Hour
• Paid Biweekly

Work Environment and Physical Demands:

• Driving: Available and reliable transportation for work-related duties
• Office Equipment: Daily use of a computer, keyboard, copier, scanner, printer, calculator, phone (desk and cell). Daily use of software programs, including Microsoft Office Suite, Outlook, Word, Excel, and GPS.
• Physical Activities: Sits for long periods of time; light physical activity that may include walking, sitting, standing, stooping, bending, reaching, lifting, and carrying
• Lifting: Ability to lift, carry, and exert up to 25 pounds. Occasionally lifts, carries, and exerts up to 40 pounds
• Vision and Hearing: Must have visual acuity to see and read paper and electronic documents. Must be able to answer telephones, conduct conversations, and respond to verbal inquiries.
• Exposure to Environmental Conditions: The position generally works in an office setting with overhead lighting and long periods of screen time.

Reporting Relationships:

• Reports To Position: Division Director of Research and Development
• Supervises Positions: None

Work Location:

• Library Administration: 5749 South Loop East, Houston, TX 77033

Employment is contingent upon passing a background check.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

HARRIS COUNTY EMPLOYEE BENEFITS

Harris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan.

The following benefits are offered only to Harris County employees in regular (full-time) positions:

Health & Wellness Benefits

• Medical Coverage
• Dental Coverage
• Vision Coverage
• Wellness Plan
• Life Insurance
• Long-Term Disability (LTD) Insurance
• Employee Assistance Program (EAP)
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account

Paid Time Off (PTO)

• Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service)
• Eleven (11) County-observed holidays
• One (1) floating holiday per year
• Paid Parental Leave*
• Sick Leave

Retirement Savings Benefit

• 457 Deferred Compensation Plan

The following benefits are available to Harris County employees in full-time and select part-time positions:

• Professional learning & development opportunities
• Retirement pension (TCDRS defined benefit plan)
• Flexible work schedule*
• METRO RideSponsor Program*
• Participation may vary by County department. The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health & Wellness Benefits are administered through the State of Texas.

In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the Countys behalf as needed.

For plan details, visit the Harris County Benefits & Wellness website:

www.benefitsathctx.com

01

Which of the following best describes your highest level of education completed as it relates to this position?

• High School or GED diploma
• Associate Degree
• Bachelors Degree
• Masters Degree or higher
• None of the above

02

Which of the following best describes your verifiable verifiable experience in an educational setting, policy research, analysis, and development, public administration, intergovernmental affairs, or a related area? (To be considered, qualifying experience must be documented in your applications employment history)

• Less than three (3) years
• Three (3) years or more but less than four (4) years
• Four (4) years or more but less than five (5) years
• Five (5) years or more
• I do not have this experience

03

Please provide details about your verifiable experience in an educational setting, policy research, analysis, and development, public administration, intergovernmental affairs, or a related area. Do not use "See Resume", as we do not use resumes to assess qualifications. (To be considered, qualifying experience must be documented in your applications employment history) If you do not have this experience, please type "None" in the space provided.

04

How would you rate your organization, written and oral communication skills?

• High: Confident/Competent
• Medium: Some areas of strength
• Low: Limited skills
• I do not possess this skill and/or experience

05

Which of the following describes your level of proficiency using a personal computer and common office software such as MS Office Suite (Word, Excel, PowerPoint, and Outlook). Please select your level of proficiency based on the following descriptions: Advanced: A person with this level of skills is able to produce very large, complex formal documents that require a table of contents, footnotes, endnotes, bookmarks, and other special elements; a wide range of graphic effects, and use advanced techniques for analyzing and manipulating data. Has full mastery of Macro commands and skills to tie the objects together into a cohesive system by using Macros and Visual Basic for Applications code. Makes interactive presentations by using hyperlinks and action buttons. Intermediate: A person with this level of skills is able to customize toolbars, import and insert graphs, embed Excel data, and elaborate reports. Understands the concepts of databases and is able to work with charts and to use the list management capabilities of Excel. Able to use complex query techniques, create efficient forms and reports, and create Macros to automate these forms. Makes interactive presentations by using hyperlinks and action buttons. Basic: A person with this level of skills is able to use basic formatting, editing, printing functions, and understands the document page setup. Has the ability to enter and correct data, modify a workbook, format a worksheet, and use printing functions. Understands the different database concepts and structures and is familiar with data validation and is able to create a simple presentation in PowerPoint, run it, and print it. Entry Level: A person with this level of skills has the ability to open, create, save and modify documents in Word, send and receive email in Outlook and create spreadsheets in Excel. Format documents for printing, comfortable using the printer menu to preview documents. Has ability to change the font, the margins, inse

• Advanced
• Intermediate
• Basic
• Entry Level
• Not proficient

06

Which of the following do you have working knowledge of and/or experience with? [Select all that apply.]

• Experience in a library or public sector environment
• Experience working with nonprofits
• None of the above

07

If you made a selection in regard to the previous question, please describe your professional knowledge and/or experience. NOTE: Please DO NOT use "See Resume" as we do not use resumes for qualifications. (Type N/A if not applicable)

08

Do you currently have a project management or change management certification?

• Yes
• No

Required Question

Employer Harris County

Address 1111 Fannin St

Ste. 600

Houston, Texas, 77002

Phone 713-274-5445

Website https://www.governmentjobs.com/careers/harriscountytx